Medical Records Assistant

Role overview

This part-time Medical Records Assistant position is based onsite in Center, IN. The schedule is Mondays, Wednesdays, and Fridays, with 8-hour daytime shifts. Compensation is $19 to $20 per hour, depending on experience.

What you will do

• Support the setup, coordination, and daily flow of the medical records department in line with facility policies and procedures.
• Provide assistance to the Medical Records / Health Information Consultant when needed.
• Build and maintain cooperative working relationships with colleagues across departments so resident records are kept accurate and up to date.
• Pull and distribute resident charts in either paper or electronic form.
• Enter documents such as nursing notes, resident assessments, progress notes, lab results, x-ray reports, and correspondence into resident files.
• Collect resident charts, check them for completeness, and file them appropriately.
• Return unfinished or incomplete records to the relevant team members or departments for correction.
• Respond to phone questions related to medical records processes and functions.
• Release medical records only to authorized people, including physicians, nurses, and government representatives.
• Make sure any records removed from the department are properly checked out and checked back in.
• Organize active and inactive records according to established filing rules.
• Protect resident health information and promptly report any suspected or confirmed privacy breach to the Administrator.
• Be prepared to work beyond standard hours, including weekends, holidays, other shifts, and emergency callback situations such as severe weather, evacuation, or post-disaster events.

Qualifications and skills

• A high school diploma or GED is required at minimum.
• Ability to type at least 45 words per minute and use dictation equipment.
• Prior familiarity with medical terminology, anatomy and physiology, health information law, coding, and indexing is preferred but not mandatory.
• Comfort working with computers, including data entry, data retrieval, and output processes.
• Strong English reading, writing, speaking, and comprehension skills.
• Good judgment and tact when dealing with staff, residents, visitors, and the public.
• Ability to work independently with integrity, flexibility, and cooperation.

Physical and workplace requirements

• Must be able to move around the workplace throughout the day.
• Should be able to manage the mental and emotional demands of the role.
• Must be able to push, pull, move, carry, and/or lift at least 25 pounds to a height of 5 feet and transport that weight for at least 50 feet.
• Reasonable accommodations may be provided to help qualified individuals perform the essential duties.

Additional information

The duties and responsibilities listed here are meant to describe the general nature of the job, not every task that may be assigned. Management may change, add, or reassign duties at any time, with or without reasonable accommodation. This opportunity is an equal employment role, and all qualified applicants are considered fairly regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected status.