Medical Records Assistant

About the role

Medical Hill Healthcare Center is looking for a part-time Medical Records Assistant to support resident documentation and records management in a healthcare setting. This position is important for keeping files accurate, complete, and compliant with facility rules and regulatory standards, while also helping the clinical team with day-to-day administrative documentation tasks.

The ideal candidate is highly organized, reliable, discreet, and comfortable working in a busy environment where accuracy and confidentiality are essential.

Key responsibilities

• Keep resident medical files well-organized and aligned with facility procedures and regulatory expectations.
• Verify that documentation remains current, complete, and correct.
• Handle admissions, discharges, and transfers by updating resident charts and related paperwork.
• File, scan, and locate medical records and supporting documents as needed.
• Help conduct chart audits and document reviews to support compliance efforts.
• Work with nursing, therapy, and administrative teams on documentation needs and record coordination.
• Safeguard resident privacy and follow HIPAA requirements at all times.
• Support requests for records and the release-of-information process.
• Assist with survey readiness and regulatory compliance tasks.
• Take on additional administrative work when assigned.

Qualifications and requirements

• High school diploma or an equivalent credential is required.
• Prior experience in medical records, healthcare administration, or skilled nursing is preferred.
• Knowledge of medical terminology is an advantage.
• Exposure to electronic health record systems is beneficial.
• Strong planning, organization, and time management abilities.
• Careful attention to detail and a high level of accuracy.
• Ability to handle confidential and sensitive information responsibly.
• Good communication and interpersonal skills.
• Comfort using Microsoft Office and standard computer tools.

Compensation and benefits

This role pays $37.00 per hour and follows a part-time schedule. The workplace offers a supportive team environment, flexibility in scheduling, ongoing training, and chances to grow professionally. The position also provides the chance to contribute meaningfully to resident care and overall healthcare operations.

Equal opportunity statement

Medical Hill Healthcare Center is an equal opportunity employer. All qualified candidates are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected category.