Legal Secretary / Assistant

Role Overview

We seek a dependable, well-organized, and meticulous legal secretary, paralegal, or legal assistant to provide support to the Chief Legal Officer and the legal department at our Dubai location. This role involves practical legal administration and secretarial duties and suits experienced legal secretaries, paralegals, legal administrators, secretarial assistants, or individuals aspiring to develop a career in legal administration.

Key Responsibilities

• Offer daily administrative and coordination assistance to the Chief Legal Officer.
• Handle legal requests, approvals, follow-ups, deadlines, trackers, and pending tasks.
• Support contract approval workflows, document routing, obtaining signatures, filing, and maintaining records.
• Examine documents for fundamental completeness, ensuring accuracy of party names, dates, signatures, approval statuses, and accompanying documents.
• Ensure legal documents are properly named, version-controlled, stored correctly, and readily accessible.
• Liaise with internal departments such as Finance, HR, Operations, Commercial, and others.
• Follow up with relevant stakeholders to acquire missing information, signatures, approvals, clarifications, or documents.
• Assist in preparing basic legal documents, letters, forms, resolutions, templates, and contract approval forms.
• Manage legal trackers and help maintain accurate and up-to-date records.

Requirements

• Previous experience as a legal secretary, paralegal, or legal administrator is beneficial.
• Must reside locally within the United Arab Emirates.
• Availability to work onsite in the Dubai office five days a week.
• Strong attention to detail with the ability to handle confidential information sensitively.
• Proficient English communication skills, both written and verbal.
• Excellent follow-up, tracking, and coordination capabilities.
• Familiarity with handling documents, spreadsheets, shared drives, approval workflows, and electronic signature platforms.

Preferred Skills

• One to two years of experience in legal secretarial or support roles.
• Basic knowledge of commercial contracts and corporate documentation.
• Experience with Microsoft Office, Google Workspace, DocuSign, or contract management software.

Candidate Profile

This position suits individuals looking to establish a lasting career in an in-house legal team. We seek a reliable, organized professional comfortable with a support-oriented legal coordination role who places high value on accuracy, confidentiality, organization, and consistent follow-through. Commitment to the stability and ownership of legal administrative processes is essential.