Legal Receptionist - Fully Remote

About the Position

Adams & Martin Group is collaborating with a boutique law firm specializing in family law and civil litigation to find a skilled Legal Receptionist. This full-time remote role suits a highly organized and detail-focused individual who excels in a fast-paced legal setting, enjoys interacting with clients, and efficiently handles a high volume of calls while supporting attorneys and their teams.

Key Responsibilities

• Manage a large volume of incoming calls across several lines, routing them appropriately.
• Take detailed messages and notes, ensuring precise communication with legal staff and attorneys.
• Engage professionally with new and existing clients regarding their legal cases and conduct initial screenings.
• Be the primary contact point for callers, delivering excellent client service and making outbound calls on attorney behalf when required.
• Organize consultations, appointments, and meetings by maintaining multiple calendars and tracking important court dates, deadlines, and client correspondence.
• Provide reminders to attorneys and staff about upcoming events and preserve accurate contact and client databases.
• Support document preparation, correspondence drafting, digitize and file legal papers, assist in legal filings including e-filings, and conduct document summaries and research as requested.
• Maintain organized electronic client files, enter data into billing and case management systems, and assist with case information verification while maintaining confidentiality.

Candidate Requirements

• At least two years of receptionist experience, preferably in a legal environment.
• Exceptional organizational skills with an acute attention to detail.
• Ability to maintain professionalism and accuracy while managing a high call volume.
• Excellent communication skills both in writing and speaking.
• Proficient in scheduling and calendar management.
• Discreet handling of confidential information.
• Proficient with Microsoft Office Suite; legal software experience such as MyCase, RingCentral, or court filing systems is advantageous.
• High school diploma required; associate’s or bachelor’s degree is preferred.
• Proficiency in Mandarin and Cantonese is a plus.

Compensation and Benefits

• Hourly wage ranging from $20 to $40 depending on experience.
• Health, dental, and vision insurance coverage.
• Life insurance and 401(k) retirement plan options.
• Paid time off as well as sick leave.
• Birthday off and quarterly half-day leave.
• Stipends provided for remote work and health/wellness.
• Flexible work schedules and travel reimbursement.

Equal Opportunity

The employer provides equal employment opportunities without discrimination on any legally protected grounds and complies with applicable fair chance hiring laws.