Legal Executive Assistant

Overview

An established law firm is looking for a highly organized and proactive Legal Executive Assistant to partner with attorneys and keep daily practice operations running efficiently. This position plays an important role in maintaining smooth workflows and supporting a strong client experience.

What you will do

• Monitor email inboxes, prepare and revise documents, and keep filing systems well organized.
• Coordinate intricate calendars, meetings, and schedules across multiple time zones.
• Act as a primary contact for clients and provide professional, high-level support.
• Organize travel plans and manage related logistics.
• Assist with billing tasks, time entries, and expense tracking.
• Support reporting, team coordination, and fast-moving workloads.

What we are looking for

• A bachelor's degree or equivalent practical experience.
• Advanced proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and multitasking abilities.
• Careful attention to detail and the ability to manage sensitive information discreetly.
• A proactive, resourceful, and solution-focused approach.

Why this opportunity stands out

• Visible position working closely with experienced attorneys.
• Chance to contribute meaningfully from day one.
• Supportive, collaborative, and fast-paced work environment.

Desired background and experience

The role calls for experience supporting attorneys with day-to-day workflow management, client communication, scheduling across multiple calendars, drafting professional correspondence and legal materials, overseeing busy inboxes, and handling billing-related administration. Familiarity with document management systems such as iManage is valuable, along with the ability to work effectively in deadline-driven settings and collaborate across teams.

Equal opportunity and compliance

Beacon Hill is an equal opportunity employer. Applicants with disabilities and protected veterans are encouraged to apply. Candidates in California should note that applications involving arrest or conviction records will be reviewed in line with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Voluntary self-identification

Applicants may complete a voluntary self-identification form for reporting purposes only. Participation is optional and has no impact on hiring decisions or employment terms. The form is kept separate from other records.

Company profile

Beacon Hill is a staffing organization founded by industry leaders with a focus on search, career placement, and flexible staffing. The company provides coordinated staffing solutions with an emphasis on service, delivery, innovation, creativity, and continuous improvement. Its specialty divisions support a wide range of market sectors and disciplines, including legal, financial, HR, life sciences, and technology.

Benefits

Employees who meet eligibility requirements may receive a comprehensive benefits package that can include medical, dental, vision, and federally or state-mandated leave programs, subject to applicable agency regulations. Full benefit details are provided after hire.