Legal & Compliance Support Specialist

About the Role

Elevate Patient Financial Solutions offers an engaging opportunity for a Legal & Compliance Support Specialist to join their team remotely. This full-time role operates with a standard schedule from 8 AM to 5 PM, Monday through Friday, offering flexibility when necessary. The position provides vital administrative, operational, and paralegal assistance within the Legal and Compliance Department.

Key Duties and Responsibilities

• Maintain and organize legal, compliance, and regulatory files, both physical and digital, ensuring confidentiality and adherence to HIPAA and data security protocols.
• Manage and enhance the document management and retention program, including the Laserfiche system aligned with healthcare retention policies.
• Coordinate the legal department’s calendar by scheduling meetings, prioritizing tasks, and monitoring essential deadlines related to regulatory and compliance matters.
• Deliver administrative and secretarial tasks such as drafting correspondence, compiling compliance reports, and preparing presentations for internal and external stakeholders.
• Conduct healthcare-related legal and regulatory research, focusing on CMS guidelines, Medicare/Medicaid billing rules, payer policies, and state-specific healthcare statutes.
• Track and summarize updates in federal and state healthcare regulations including HIPAA, HITECH, the False Claims Act, Anti-Kickback Statute, Stark Law, and billing requirements.
• Contribute to the creation, implementation, and maintenance of compliance programs targeting revenue cycle management activities like billing, coding, collections, and reimbursements.
• Assist in internal compliance audits, documenting findings, and supporting corrective measures.
• Liaise with outside counsel on healthcare regulatory issues, audits, investigations, and litigation by managing case materials and tracking litigation status.
• Support litigation and claims handling involving employment disputes, billing conflicts, payer audits, recoupments, and government inquiries.
• Help draft, review, and format contracts including business associate agreements, vendor contracts, and payer agreements linked to revenue cycle management.
• Maintain comprehensive logs and tracking systems for legal, compliance, audit, regulatory filings, and contract activities.
• Support HIPAA compliance efforts through documentation management, training coordination, and incident monitoring.
• Collaborate closely with operations, billing, and compliance teams to ensure regulatory and internal policy alignment.
• Prepare materials for compliance committees, board reports, and updates for senior leadership.
• Undertake special projects and duties as assigned to support evolving legal and regulatory requirements within the healthcare revenue cycle management sector.
• Perform confidential administrative functions and manage receipt of service of process documents distributing them appropriately within the organization.

Candidate Qualifications

• Experience of 3 to 5 years in legal administration or paralegal roles.
• Preferably has 3 to 5 years supporting multiple executives.
• Excellent verbal and written communication abilities.
• Strong interpersonal skills to effectively represent and liaise with both internal departments and external contacts.
• Highly proficient in MS Office applications, including Word, Excel, Access, PowerPoint, and Outlook.
• Ability to maintain strict confidentiality with sensitive organizational information.
• Exceptional organizational skills with the capability to manage multiple responsibilities and meet important deadlines.
• Self-motivated and capable of working independently without direct supervision.
• Willingness to travel occasionally as required.

Benefits

• Medical, dental, and vision insurance plans.
• 401(k) retirement plan featuring 100% match on first 3% contributions and 50% match on next 2%.
• 15 paid time-off days annually.
• Seven paid holidays per year.
• Two floating holidays plus one additional Elevate Day (floating holiday).
• Pet insurance coverage.
• Employee referral bonus opportunities.
• Supportive teamwork environment with an emphasis on collaboration and enjoyment.
• Career advancement opportunities available for gaining experience and promotion.

Additional Information

Salary will be determined based on various factors including experience, education, location, specialty, and training and is not guaranteed as a fixed amount. The job description is subject to modification according to changing company needs and requirements. Elevate Patient Financial Solutions is committed to equal employment opportunity.