Legal Assistant / Executive Assistant to Legal Team - Asset Management

About the Role

A prestigious and quickly expanding alternative investment firm in the New York City area is seeking a seasoned Executive Assistant to provide robust support to senior members of its Legal team. This role offers the chance to be part of a dynamic, high-achieving workplace with a strong organizational culture and promising long-term growth opportunities. The selected candidate will be polished, proactive, and capable of managing multiple priorities effectively in a fast-paced setting while working closely with various departments across the firm.

Key Responsibilities

• Oversee and manage complex scheduling and calendars for multiple senior legal executives.
• Arrange and coordinate meetings, conference calls, and logistics including securing conference rooms and setting up virtual meetings.
• Prepare, revise, and disseminate meeting documents, presentations, and legal materials.
• Provide administrative assistance related to legal, governance, and transactional procedures.
• Maintain well-organized filing systems ensuring confidentiality and proper record-keeping.
• Support compliance activities and onboarding administrative processes.
• Collaborate cross-functionally with teams such as investment, operations, investor relations, HR, and legal departments.
• Organize domestic and international travel arrangements for senior personnel.
• Process and submit expense reports accurately and timely.
• Engage in ad hoc projects and assist with team initiatives as needed.

Qualifications and Experience

• At least 4 years of experience providing executive support, preferably in financial services, private equity, investment management, or legal departments.
• Experience supporting senior executives or legal teams is highly desirable.
• Bachelor’s degree is preferred but not mandatory.
• Exceptional organizational skills and the ability to multitask efficiently.
• Strong attention to detail with excellent follow-through capabilities.
• Outstanding written and verbal communication skills.
• Maintain a high level of discretion and professionalism when handling confidential information.
• Advanced skill set in Microsoft Office applications, especially Outlook, PowerPoint, and Word.
• Self-motivated with a proactive approach and solution-focused attitude.
• Ability to flourish in a fast-moving and team-oriented environment.