Legal Assistant – Employment & Labour

About the Firm

Cassels Brock & Blackwell LLP is a prominent national law firm recognized for supporting the transactional, advocacy, and advisory requirements across Canada's most active business sectors. We operate one of the largest business law practices in the nation, catering to multinational, national, and mid-market clients from our Toronto, Vancouver, and Calgary offices.

Culture and Values

Our firm is committed to attracting, retaining, and advancing skilled professionals from diverse backgrounds. We provide meaningful career development opportunities and promote an inclusive workplace that values the unique perspectives, skills, and experiences of every individual. Respect for diversity and the dignity of all employees is foundational to our corporate ethos.

Position Overview

The Toronto office is seeking a Legal Assistant specializing in Employment & Labour within the Litigation & Dispute Resolution Department. This role involves supporting lawyers by managing routine legal and administrative tasks, such as preparing legal documentation and correspondence. Successful candidates will demonstrate strong initiative, excellent communication, and superior organizational skills, with the ability to independently oversee practice management tasks, ensuring seamless support for legal staff.

Key Duties

• Drafting agreements and legal documents from various instructions and established precedents.
• Compiling affidavits, motion records, factums, and authorities' books.
• Facilitating the service and submission of materials to courts, Ontario Labour Relations Board, and Human Rights Tribunal of Ontario.
• Preparing routine correspondence with proofreading and editing expertise.
• Managing docket entries and expense reports.
• Gathering client information and instructions for lawyers.
• Organizing lawyer schedules, opening files, arranging meetings, hearings, travel, and accommodations.
• Overseeing bring forward systems to keep lawyers informed about pending matters.
• Monitoring administrative functions to ensure accurate and timely task completion.
• Maintaining records related to lawyers’ and firm participation in events, organizations, and client development efforts.
• Providing assistance to other lawyers and team members as needed.

Required Qualifications and Skills

• Legal Administration diploma from a recognized college.
• A minimum of three years’ experience as a legal assistant, preferably in Employment and Labour litigation.
• Familiarity with Automated Civil Litigation (ACL) software.
• Understanding of court processes and knowledge of Human Rights Tribunal of Ontario rules.
• Experience with Ontario Labour Relations Board procedures and document filing.
• Proficiency in Microsoft Office 365, especially Word, Excel, and PowerPoint.
• Ability to work autonomously and collaboratively within a professional team.
• Excellent administrative, organizational, and communication skills.
• Capacity to handle multiple priorities under pressure while maintaining accuracy and attention to detail.
• Adaptability to changing priorities within a dynamic work environment.
• Commitment to embracing innovation and process improvements, including early adoption of new technologies.

Employment Details

This is a permanent full-time role requiring four days per week in the office.

Compensation and Benefits

• Annual salary ranging from $60,000 to $80,000, based on experience.
• Competitive benefits including Extended Health and Dental coverage.
• RRSP matching program.
• Education and tuition allowance.
• Fitness reimbursement.
• Diversity and inclusion-focused culture.
• Wellness programs with resources and ongoing support for mental and physical health.
• A kitchen stocked with healthy snacks, coffee, tea, and beverages year-round.
• Business casual dress code dependent on client and day requirements.
• Employee referral bonus program.

Equal Opportunity and Accommodation

The firm is committed to equality, fostering a welcoming workplace for people of all identities and experiences. Applications from Indigenous peoples, racialized individuals, persons with disabilities, 2SLGBTQIA+ groups, and intersectional identities are strongly encouraged. Accommodations throughout the hiring process are available upon request to support various needs, including disabilities or cultural practices.

Only shortlisted candidates will be contacted. The firm regrets that individual application status inquiries cannot be addressed unless related to accommodation requests.