Legal and Administration Assistant

About ASOS

ASOS is a global online fashion retailer committed to empowering customers to express their true selves through style. The company fosters a workplace culture that encourages creativity, individuality, and inclusivity. ASOS is dedicated to Disability Confidence and invites candidates to request reasonable adjustments during recruitment.

Role Overview

The Legal and Administration Assistant is a pivotal member of the Legal team, responsible for maintaining smooth operational functionality. This role supports various functions including finance, procurement, compliance, and legal administration on a full-time, 12-month fixed-term contract basis, with an option for candidates seeking part-time work of at least three days a week.

Key Responsibilities

• Manage the complete invoice lifecycle, addressing payment questions, issuing purchase orders, and supporting supplier payment processes while maintaining supplier records.
• Serve as primary liaison between Legal, Finance, Procurement teams, and external vendors concerning invoice and payment matters.
• Create and update budget trackers, monitor legal expenditures against budgets, and assist with financial forecasting and monthly financial reporting activities.
• Produce dashboards and reports for internal stakeholders, providing clear visibility on spending and budgets.
• Oversee shared legal inboxes, including those related to the Digital Services Act (DSA), ensuring timely response and allocation of inquiries and notices.
• Maintain filing systems, document repositories, and team trackers, ensuring proper archiving in line with company retention policies.
• Assist contract execution and document management through platforms like SharePoint; coordinate courier services and manage secure handling of legal documentation.
• Handle incoming legal and regulatory correspondence promptly, routing time-sensitive communications appropriately.
• Support data protection and compliance tasks by managing privacy trackers, monitoring privacy assessments and contractual obligations, and processing erasure and data subject requests.
• Collaborate with internal stakeholders regarding privacy requests, marketing preferences, and unsubscribe actions.
• Generate regular reports and management information for Legal, IP, Compliance, and Privacy teams to aid performance tracking and decision-making.
• Monitor team deadlines and deliverables while identifying potential improvements in workflows and processes.
• Support onboarding activities, organize team events, coordinate meetings and training sessions, and advocate for Diversity, Equity, and Inclusion initiatives.

Qualifications and Skills

• Proven background in legal operations, finance administration, business support, or a related area with prior experience supporting in-house legal, compliance, or governance teams preferred.
• Strong skills in managing financial documentation including invoicing, purchase orders, and legal billing procedures.
• Proficient in Excel with capability to craft detailed reports and management information for senior leadership.
• Exceptional organizational skills and keen attention to detail, able to juggle multiple priorities in a dynamic environment.
• Experience with platforms such as Dynamics and SharePoint or similar systems.
• Excellent communication and stakeholder management skills, with a high level of integrity in managing confidential information.
• Self-motivated, solution-oriented mindset with an eagerness to enhance operational processes.
• Prior experience with data protection and compliance-related responsibilities is advantageous.

Work Environment and Culture

ASOS emphasizes the importance of in-person collaboration, recommending at least three days on-site per week to foster quicker decision-making, stronger team connections, and a supportive culture for growth and success.