Legal Administrator

About the Company

UAS International Trip Support is a worldwide aviation services business that supports business aviation customers with end-to-end trip support. Operating across several international markets, the company focuses on delivering high standards of service, operational efficiency, and compliance in a fast-moving global environment.

Role Summary

The Legal Administrator will support the in-house Legal Department in Dubai through administrative and operational work such as contract handling, document control, execution follow-up, compliance monitoring, and record maintenance across multiple jurisdictions.

This opportunity suits an early-career professional who is highly organized, detail-focused, and comfortable managing legal workflows in a demanding international setting. The role offers exposure to in-house legal and commercial activities within the aviation and travel sector, along with room for learning and career development in a global organization.

Core Responsibilities

• Keep electronic and paper-based legal records well structured, including contracts, corporate files, and other legal documents.
• Manage document organization and storage in cloud systems such as Zoho and other internal tools.
• Prepare execution packs and keep accurate registers and trackers for signed agreements.
• Coordinate contract signing activities according to internal approval steps and company policy.
• Track and monitor document execution through Docusign workflows.
• Update and maintain template agreements and standard commercial contracts using approved formats and precedents.
• Review agreements to pull out important terms such as liability, termination, governing law, jurisdiction, notice periods, and renewal or expiry dates.
• Support subsidiary-related administration and corporate documentation for multiple international jurisdictions.
• Maintain trackers for registrations, renewals, licences, and corporate actions.
• Provide routine administrative support to the Legal Department.
• Assist with scheduling, correspondence, document drafting, and coordination with internal teams.
• Handle legal and corporate records with accuracy, confidentiality, and compliance.

Required Background

• 1 to 2 years of experience in legal administration, contract administration, legal assistant work, document control, or administrative support; alternatively, a Bachelor’s Degree in Law or a related field plus clear administrative experience.
• Strong ability to organize documents and manage records effectively.
• Excellent attention to detail and a process-driven approach.
• Capability to work on your own and prioritize tasks with limited supervision.
• Strong written and spoken English communication skills.
• Good working knowledge of Microsoft Office and cloud-based document management tools.
• Experience with Docusign, Zoho, or similar contract/document management systems is an advantage.
• Exposure to commercial contracts or legal support work.
• Previous experience in aviation, travel, hospitality, multinational, or other international business settings is preferred.
• Basic understanding of commercial contract language and legal structures.

Key Competencies

• Highly organized with strong time-management skills.
• Careful and accurate in document handling.
• Skilled in record keeping and file management.
• Able to manage confidential and sensitive information professionally.
• Focused on processes and compliance.
• Clear written and verbal communicator.
• Comfortable working independently with minimal oversight.
• Good at administrative coordination and juggling multiple tasks.
• Analytical and practical problem-solving ability.
• Able to meet deadlines and prioritize workload effectively.
• Professional, dependable, and adaptable in a busy international business environment.
• Strong team coordination and stakeholder management.
• Competent in Microsoft Office and cloud-based systems.
• Basic understanding of legal and commercial documentation.
• Capable of contract tracking and execution follow-up.

Additional Notes

The role is based in Dubai, United Arab Emirates and is a full-time onsite position. The source provided no information on salary, benefits, number of vacancies, application deadline, or start date.