Legal Administrative Assistant

About Orchestrate Consulting Group and Great Minds

Orchestrate Consulting Group curates validated job opportunities aligning with candidates' career aspirations but does not operate as a staffing agency or hire directly. Great Minds, founded in 2007 by educators, is a for-profit Public Benefit Corporation dedicated to providing all students access to rigorous, meaningful content, and tools designed for the realities of current classrooms.

Great Minds develops research-based math, science, and ELA curricula crafted with educator collaboration, focusing on usability and effective implementation. Their product lineup includes Eureka Math, Eureka Math², Wit & Wisdom, PhD Science, Geodes, and Arts & Letters ELA, trusted by numerous schools nationwide. These programs emphasize high expectations, joyful rigor, and respect for educators and learners alike.

The organization is focused on growth by enhancing connected, customer-centered experiences from curriculum delivery through professional learning and platform support, aspiring to support educator impact at scale.

Job Purpose

Under the guidance of the Senior Managing Counsel on the Great Minds Legal Team, the Legal Administrative Assistant manages the administrative, tracking, and coordination duties that underpin contract lifecycle processes. The position ensures routine contract requests are routed properly, maintains meticulous records in the contract management system, and escalates issues regarding contract terms or legal risks to Senior Paralegals. The role principally supports contract lifecycle administration.

Primary Responsibilities

• Maintain detailed contract tracking systems, alerting Senior Paralegals to impending signature deadlines, expiration dates, and other contract milestones.
• Prepare, format, and distribute contract documents and signature packets for approval and execution, adhering to standardized templates and procedures.
• Process certificate of insurance requests and standard vendor registrations by collecting necessary information and coordinating interactions with requesters and carriers.
• Keep the contract repository current by diligently filing executed contracts, amendments, and related documentation for ease of access and completeness.
• Assign and route new contract requests to the appropriate Senior Paralegal, and assist in retrieving executed documents as required.
• Gather administrative data and contract performance metrics to produce periodic reports for the Senior Managing Counsel.
• Coordinate meeting logistics, scheduling, and follow-up communications linked to contract processing and internal meetings.
• Regularly audit and update contract management system records to maintain accuracy and consistency in data entry.
• Conduct internal audits of contract documentation and generate summary reports for the legal team when requested.
• Provide additional administrative and organizational assistance to the wider legal team as necessary.

Candidate Requirements

• At least one year of experience in administrative or coordination capacities, preferably supporting legal, contract, or compliance departments.
• Proven ability to manage multiple tracking tools and meet deadlines with precision.
• Familiarity with contract management systems or comparable databases, with aptitude for rapid mastery of new technologies.
• Strong written and verbal communication skills alongside good judgment for escalating legal concerns appropriately.