Junior Executive, Office Management

About SimplyGo Pte. Ltd.

SimplyGo Pte. Ltd. (SPL) is a wholly owned subsidiary of the Land Transport Authority, playing a vital role in Singapore's public transport system. The company designs transit ticketing and travel card services aimed at simplifying commuter journeys and adding value. SPL values curiosity, drive, and eagerness to learn, offering employees opportunities to create meaningful impact and gain support for personal growth.

Job Overview and Responsibilities

As a Junior Executive in Office Management, you will be essential in handling daily office operations to ensure a safe, efficient, and well-organized workplace. Your role includes managing workplace safety and health compliance, fire safety, sustainability programs, and contract administration to support SPL's smooth functioning.

• Oversee all office management concerns and resolve issues promptly.
• Maintain up-to-date records of office management contracts, coordinate renewals, and prepare related approval documents and memos.
• Manage CCTV upkeep, facilitate annual power shutdowns, and process invoices timely.
• Coordinate and distribute office management communications such as electronic direct mails, newsletters, and reminders.
• Carry out workplace safety activities including risk assessments, gemba walks, and safety reviews.
• Suggest and follow up on safety enhancements and corrective measures.
• Lead sustainability efforts including staff training, environmental projects, and tracking sustainability metrics to meet green certification standards.
• Perform fire safety management as a designated Fire Warden, organize fire drills, update the fire evacuation plan, and ensure compliance with relevant fire safety legislation.
• Supervise reception operations to maintain professionalism and efficiency.
• Administer door access systems and coordinate with colleagues on access requests, generating monthly compliance reports.
• Support project execution related to office management improvements and other duties assigned by management, ensuring delivery within set timelines and standards.

Qualifications and Skills Required

• A background or training in Business or a related field.
• Between 1 to 2 years of experience in office management, facilities management, or a similar operational support role.
• Excellent command of English, both written and spoken, capable of drafting clear memos, reports, newsletters, approval papers, and professional communications.
• Knowledge of fire safety procedures, emergency evacuation planning, and responsibility as a Fire Warden.
• Understanding of sustainability practices, green initiatives, and methods for tracking environmental data.
• Experience with office operations, preventive maintenance, vendor coordination, and contract management.
• Familiarity with safety technologies like CCTV systems and access control administration.
• Skill in invoice processing with accuracy and promptness.
• Proficiency in Microsoft Office suite including Word, Excel, PowerPoint, and Teams.
• Excellent organizational skills combined with stakeholder management capabilities to juggle multiple operational tasks and deadlines.
• Attention to detail, proactive approach, and a meticulous work ethic.

Benefits and Work Environment

• Opportunities for continuous professional development via training, mentorship, and career advancement pathways.
• A collaborative and inclusive workplace culture emphasizing innovation, respect, and teamwork.
• A competitive annual salary ranging approximately from $59,000 to $67,200, depending on experience, including an Additional Wage Supplement and Performance Bonus.
• Comprehensive benefits package supporting lifestyle and wellbeing.
• Flexibility with options for hybrid work arrangements and supportive work policies.
• Wellbeing programs designed to encourage health, work-life balance, and engagement.