Information Management Specialist

Overview

The Information Management Specialist plays a crucial role in executing and supporting the organization's information management strategy. This position involves defining, designing, and implementing information management processes, along with fulfilling both business and technical requirements. The scope covers a variety of domains including information architecture, metadata, master and reference data, business intelligence and data warehousing, records management, data quality, storage operations, security, and data privacy management.

About the Employer

Join FNB Namibia, where a commitment to human-centered assistance and creating a better world is central. As part of a diverse and dynamic talent community, you will collaborate with experts working to inspire meaningful change.

Role Purpose

This role focuses on providing authoritative expertise and oversight in Records Management. It entails implementing records governance, standards, and controls aligned with legal, regulatory, and organizational directives. Ensuring proper management of records through their lifecycle while promoting effective information governance is essential. The incumbent will liaise with various stakeholders such as Information Owners, Risk, Compliance, Legal, Technology, and Business units to foster enterprise-wide best practices in records management.

Key Responsibilities

• Develop and embed records management frameworks, standards, procedures, and controls that meet compliance requirements.
• Manage records lifecycle activities including classification, retention, secure destruction, maintaining disposition evidence, and preparing audit documentation.
• Perform maturity evaluations, identify gaps in records management, and initiate remediation plans.
• Collaborate with business units to define records ownership, ensure accountability, and maintain compliance in processes and systems.
• Generate governance reports and insights for use by management committees, audit teams, and risk forums.
• Provide expert advice, deliver training, and support stakeholders to encourage consistent records management practices.

Candidate Profile

Qualifications and Experience: A degree or diploma in Information Management, Information Systems, Computer Science, Data Management, or related fields is required. Candidates should bring between 2 to 5 years of experience in roles related to information management, data governance, or records management.

Knowledge and Expertise: Understanding of records management principles, lifecycle management, standards, information risk, privacy, compliance, and modern digital records solutions is crucial.

Technical Proficiencies: Skills in records and information management, taxonomy design, electronic content and document management systems, stakeholder engagement, and policy development are expected.

Work Environment and Benefits

• Engagement with a collaborative professional network.
• Challenging and stimulating work settings.
• Opportunities to introduce innovations.

Core Values and Expected Behaviours

• Commitment to ethical conduct and transparency.
• A strong sense of curiosity to unlock potential through creativity and insight.
• Proactive leadership and initiative-taking.
• Respect for diversity, inclusion, humility, and goodwill.
• Community-building through trust and openness.
• Courage to express viewpoints and encourage open dialogue.

Additional Information

Applicants should be aware that employment decisions will align with the organization's Employment Equity plan, supporting recruitment and advancement of persons with disabilities. Candidates are encouraged to voluntarily disclose any disabilities and request reasonable accommodations if required. Applications must be submitted prior to August 26, 2019. Consideration will not be given to late submissions.