Human Resources Events Associate

Role Overview

Pro-Play Games is looking for a detail-oriented and self-driven Human Resources Events Associate to support HR and operations for its event management team. This role works closely with the HR & Operations Manager and contributes to event staffing coordination, contractor onboarding, payroll assistance, travel coordination, and day-to-day administrative support that keeps large events running smoothly.

The position supports a large network of event staff across conventions, tournaments, and major gaming events during the year. It blends HR administration, event operations, workforce coordination, and project support in a fast-moving setting. The right person will be comfortable juggling people-facing work with structured administrative tasks and will enjoy keeping multiple moving parts organized.

Location and Work Setup

This is a hybrid position and is available only to applicants who live in Florida. Most work can be completed remotely, but the role does require occasional in-person attendance for meetings, training, onboarding sessions, company events, or operational support, with advance notice.

The schedule is flexible and may shift according to academic commitments, event timing, availability, and business priorities. The company aims to work around student schedules whenever possible while still maintaining enough time for training, collaboration, and support.

Core Duties

• Support contractor onboarding by coordinating paperwork, system access, and required setup steps.
• Make sure agreements, tax documents, and event-related forms are finished before assignments begin.
• Keep onboarding records current and help with offboarding when needed.
• Assist with payroll preparation, including reviewing time records for event staff and contractors.
• Help with payroll checks, missing hours, payment issues, and contractor questions.
• Maintain accurate workforce records and support reporting needs.
• Handle confidential employee and contractor files with care.
• Support policy acknowledgments, compliance tracking, and training records.
• Help with internal communication related to staffing and workforce processes.
• Create and update SOPs, workflow guides, checklists, and process documents.
• Contribute to process-improvement efforts that strengthen efficiency and scalability.
• Develop resources that improve the event staff experience from onboarding through payroll.

Qualifications

Candidates should bring strong organization, sharp attention to detail, and the ability to communicate clearly in writing and verbally. The role requires managing several deadlines and projects at once while remaining comfortable working independently in a remote environment.

Professional judgment and discretion are important, as the position involves confidential information. Familiarity with spreadsheets, project management software, or workforce systems is helpful. Experience creating clear documentation, training materials, or process guides is also preferred. Interest in event operations, workforce coordination, human resources, or project management is an added advantage.

What Success Looks Like

• Staffing requirements for events are completed accurately and on schedule.
• Contractors receive prompt onboarding support and consistent communication.
• Payroll problems are kept to a minimum and resolved quickly.
• Travel and logistics are arranged in a well-organized manner.
• Documentation stays accurate, orderly, and compliant.
• Event managers and department leaders feel supported throughout each event cycle.
• Processes continue to improve as the business grows.

About Pro-Play Games

Pro-Play Games is a gaming and collectibles retailer and events company focused on community-building through competitive play and strong customer experiences. Its operations span a retail store as well as large national events, serving thousands of players, collectors, and hobbyists each year.

The company emphasizes operational excellence, teamwork, and a fast-paced environment where systems matter and people make the difference. As it grows, it continues investing in scalable processes, strong leadership, and team members who are proactive, detail-focused, and committed to continuous improvement.

Company Values

• Teamwork and accountability
• Integrity and professionalism
• Community and customer focus
• Growth and continuous improvement

Workplace Expectations and Equal Opportunity

All team members are expected to help sustain an ethical, respectful, and compliant workplace. This includes acting with integrity, protecting confidentiality, treating others respectfully, and raising concerns when appropriate. Pro-Play Games is an equal opportunity employer and considers qualified candidates without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.