HR Coordinator / Benefits Analyst

Role overview

This six-month contract role, with the possibility of being extended, is based in Tampa, Florida and requires on-site work. The position focuses on supporting employee benefits administration across health, welfare, and retirement plans while partnering with internal teams, carriers, and vendors to keep programs running smoothly and in compliance.

What you'll do

• Handle routine administration for employee benefit programs, including medical, dental, vision, life, disability, HSA/FSA, and retirement offerings.
• Respond promptly and professionally to employee questions about eligibility, enrollment, claims, and coverage.
• Support open enrollment activities such as system setup, employee communications, and participant assistance.
• Review and maintain benefits data in HRIS platforms such as Dayforce, ensuring records remain accurate and up to date.
• Work with vendors and carriers to resolve issues related to eligibility, billing, and claims.
• Assist with monthly invoice reconciliation and flag any inconsistencies or errors.
• Prepare documentation and reports needed for audits and compliance reviews.
• Help create employee-facing communications and educational materials about benefits.
• Protect sensitive employee and company information by handling it with strict confidentiality.
• Support benefit planning by managing timelines, processes, and communication steps through implementation.
• Coordinate annual open enrollment preparation, including system checks, testing, communication assets, audits, and HR training.
• Assist with distributing benefit communications, updating the SharePoint page, and supporting monthly Shared Services meetings.

Qualifications and experience

The ideal candidate has strong experience with 401(k) retirement plan administration, including non-discrimination testing, and has supported or led annual 401(k) audit work and Form 5500 preparation. A bachelor’s degree in human resources, business administration, or a related area is preferred, though equivalent experience may also be considered. The role typically suits someone with 1 to 3 years of experience in HR, benefits administration, or a similar function. Prior exposure to ERISA, ACA, COBRA, or HIPAA compliance is helpful, as is experience working with benefit carriers, third-party administrators, and HRIS systems.

Skills and tools

This role calls for strong customer service, organization, attention to detail, analytical thinking, and the ability to juggle multiple priorities while meeting deadlines. Clear written and verbal communication is important, along with teamwork, adaptability, and discretion when handling confidential data. Proficiency in Microsoft Excel, Word, and Outlook is expected, and experience with mail merges in Word is a plus.

Additional details

Employment type: contract. Work location: Tampa, FL, in office. Assignment duration: 6 months, with potential for extension.