HR Administrator

Role Overview

We are seeking a meticulous HR Office Administrator responsible for overseeing daily office functions, managing administrative duties, coordinating recruitment efforts, and maintaining employee records. This position involves collaboration across departments, responding to client queries, scheduling appointments, and upkeep of organizational documents including Standard Operating Procedures (SOPs). Strong communication skills, excellent command of English, and fundamental proficiency in Word and Excel are essential.

Key Responsibilities

• Oversee office protocols to ensure smooth operations.
• Recruit talent across various functions such as Sales, Marketing, Security, Training, Content, Graphics, and Development as per the company's evolving needs.
• Handle employee salary and attendance tracking along with generating reports.
• Manage company assets and maintain all related documentation.
• Regularly review and update SOPs for all departments and office procedures.
• Perform a range of office administrative tasks efficiently.
• Liaise with external officials including Chartered Accountants, Company Secretaries, Lawyers, and vendors for company-related matters.
• Answer and redirect inquiries received through central calls appropriately.
• Greet walk-in clients, providing them with relevant information or directing them to the correct personnel.
• Arrange and coordinate meetings effectively.
• Handle employee concerns tactfully and impartially while providing counseling when necessary.
• Build and maintain professional relationships with employees, clients, authorities, and business partners to uphold the company’s reputation.
• Initiate, plan, and organize recreational and employee engagement activities within the office environment.
• Coordinate daily tasks with departmental heads, supervise activities, and ensure timely reporting.

Essential Attributes

• Committed and hardworking approach.
• Self-disciplined, intellectually curious, and decisive.
• Ethical mindset with trustworthy decision-making capabilities.
• Approachable and courteous demeanor, yet assertive when needed.
• Proactive in offering positive suggestions and taking initiative.

Technical and Practical Competencies

• Excellent communication and strong IT skills.
• High proficiency in English; multilingual abilities are advantageous.
• Ability to adapt socially in diverse environments.
• Basic computer literacy including knowledge of Microsoft Word and Excel.