HR Administrator

About Tate

Tate is an independent business within Kingspan Group and has spent more than 60 years building a strong reputation as a global specialist in data centre infrastructure solutions and commercial office raised access floors. With annual revenue above €600m and continuing growth, the company works closely with clients to deliver advanced design-led engineering solutions.

The organisation operates across the US, Europe, the Middle East, Asia, and Australia, with several manufacturing and commercial locations. Tate continues to invest in modern equipment and manufacturing capabilities while staying aligned with its Planet Passionate sustainability approach and aiming to reduce its climate impact.

About the Role

The HR Administrator will support the complete employee journey through efficient, accurate, and compliant HR administration. This role helps ensure a smooth experience for employees from joining through to leaving, while also supporting the wider HR function in a busy, expanding environment.

Key Responsibilities

• Prepare and issue joining and exit paperwork, including contracts, offer documents, job descriptions, new starter forms, resignation acknowledgements, and related documentation.
• Arrange and complete reference checks in accordance with company rules and local legal requirements.
• Submit, follow up, and monitor IT access and equipment requests for new employees.
• Set up and coordinate induction plans with managers and other teams to support a seamless onboarding process.
• Manage exit interviews, record feedback appropriately, and ensure employee status updates are completed accurately and on time in HR systems.
• Draft letters for pay changes, promotions, and job changes based on approvals and governance requirements, and issue standard employment letters and salary certificates.
• Administer probation review activities, including reminders, documentation, and record maintenance.
• Support leave administration for maternity, paternity, parent’s leave, and other statutory or company-approved leave types.
• Record and track sick leave accurately in line with policy and local employment rules.
• Serve as the first point of contact for HR administration queries from employees and managers, escalating issues when needed.
• Keep employee records current and accurate across HR systems and personnel files.
• Assist with HR audits, reporting, and compliance work by keeping documentation complete, organised, and accessible.
• Help improve HR administration processes, templates, and workflows for greater efficiency and consistency.
• Support payroll activity by maintaining accurate employee data, preparing payroll-related documents, and coordinating with payroll providers where required.
• Carry out HR processes in line with employment legislation, data protection obligations, and internal policies, while maintaining controls, accurate records, and prompt escalation of compliance risks, data breaches, or policy exceptions under the company’s ISO 37301-aligned Compliance Management System.

IMS Responsibilities

• Follow the Employee Handbook, Group Code of Conduct, Group Compliance Policy, IMS Policy, and all other relevant company procedures.
• Understand how the role contributes to the Integrated Management System, including Quality, Health & Safety, Environmental, and Product Compliance objectives.
• Report unsafe actions, unsafe conditions, incidents, injuries, quality concerns, and compliance issues to the relevant person without delay.
• Take part in required training, audits, and continuous improvement activities.

Key Competencies

• High attention to detail and accuracy when handling employee data, contracts, and payroll-related information.
• Strong planning and process management ability to handle several tasks and deadlines at once.
• Discretion and sound judgment when working with confidential people and business information.
• Clear, professional communication with employees, managers, and internal stakeholders.
• Initiative and a continuous-improvement mindset to strengthen templates, workflows, and service quality.

Skills & Experience

The role requires prior experience in HR administration or HR support. Candidates should be comfortable using HR systems and Microsoft Office tools such as Word, Excel, and Outlook, and should bring a service-focused, team-oriented approach.

Equal Opportunity

Tate welcomes applications from people of all backgrounds and experiences. The company is an equal-opportunity employer.

This opportunity is based in Dublin 10, County Dublin, Ireland.

No salary, number of vacancies, or start date were specified in the source information.