Head of Facility Management

Role Overview

Premium Support Facility Management Ltd (PSFM) is looking for a well-organized female office assistant who will support the daily administrative functions of the company. This important role ensures smooth office operations by managing communications, documentation, and assisting various internal teams with reporting and coordination.

Knowledge of Arabic is considered a plus, while previous experience within facility management or contracting firms is preferred. Candidates who can join immediately will be given priority.

Key Responsibilities

• Oversee day-to-day administrative duties and handle documentation tasks.
• Manage incoming communications including phone calls, emails, and internal messages.
• Maintain an organized filing system encompassing both digital and physical records.
• Draft and prepare reports, letters, and essential official documents.
• Assist management in scheduling, coordination, and follow-up activities.
• Support HR and operations teams by performing fundamental administrative tasks.
• Ensure office supply inventory and records are accurately maintained.
• Maintain professional communication and coordination with clients and staff members.

Core Requirements

• Preferred candidate nationality is Arab.
• Fluent English communication skills, both spoken and written.
• Competent with MS Word, MS Excel, and basic office software tools.
• Strong organizational abilities and effective time management skills.
• Excellent interpersonal and communication skills.
• Professional demeanor and appearance.
• Capability to work independently as well as collaboratively within a team.