Front Desk Executive / Administrative Executive

About the Company

Sun Management Group (Reanda UAE) is a Dubai-based audit, tax, and business advisory firm with offices in Sharjah, Hamriyah Free Zone, and DMCC. The organization serves as the sole UAE member of the Reanda International Network, which ranks among the world’s leading 30 independent accounting and advisory networks. Its team of more than 75 professionals supports clients across multiple industries with assurance, tax, compliance, and advisory work.

Role Overview

The company is hiring a Front Desk Executive / Administrative Executive to handle front-desk coordination and a range of administrative duties. The role involves supporting managers and staff, keeping the office running smoothly, and taking care of day-to-day administrative operations.

Key Responsibilities

• Welcome guests promptly when they arrive and guide them to the correct contact or office.
• Handle incoming calls by answering, screening, and routing them appropriately.
• Keep the reception area organized, tidy, and stocked with the required stationery and materials.
• Share accurate basic information in person, over the phone, and by email.
• Collect, sort, and distribute incoming mail and deliveries.
• Manage front-office supplies and monitor inventory levels.
• Maintain calendars, coordinate schedules, and set up meetings.
• Organize travel, accommodation, and related vouchers.
• Track office expenses and maintain updated cost records.
• Carry out routine receptionist and clerical work such as filing and photocopying.
• Prepare draft invoices after proposals or engagements are approved and seek sign-off on those drafts.
• Work with executives on requests and queries from senior management.
• Improve and update administrative processes to make them more efficient.
• Handle day-to-day administrative issues and keep employee leave records current.
• Prepare proposals and engagement documents.
• Send follow-up emails to obtain documents required for accounting and audit checklists.
• Coordinate client meetings or receive clients at the office for signature-related formalities.
• Prepare liquidation notices or newspaper advertisements, obtain scanned and physical copies, and arrange them for review and approval.

Requirements

• 2 to 3 years of UAE experience in a front desk or administrative role.
• Working knowledge of Microsoft Office tools.
• Professional demeanor and presentable appearance.
• Ability to act quickly and solve issues proactively.
• Strong multitasking and time-management abilities with the capacity to prioritize work.
• Customer-oriented approach.
• Clear written and spoken communication skills.

Compensation and Benefits

Pay will be competitive and aligned with the candidate’s experience. The company will also provide a UAE residence visa and medical insurance.

Additional Information

The position is based in Dubai and is a full-time, on-site role.