Freelance In-Person Event Specialist - Singapore

About Visit.org and Role Overview

Visit.org is seeking a dedicated and proactive Freelance Event Specialist based in Singapore to oversee the logistical execution of live in-person events. This role demands someone with prior corporate event management experience, a strong entrepreneurial mindset, and enthusiasm for fostering social impact through immersive team experiences. The Specialist will act as the onsite lead, working in a dynamic startup environment to ensure smooth, engaging, and impactful events.

Company Background

Visit.org connects organizations with thousands of social impact team experiences worldwide, partnering with local nonprofits to create meaningful employee and client engagement. With offerings in over 90 countries and clients including Colgate, Paramount, Visa, and others, Visit.org supports purpose-driven events facilitating team-building with a charitable focus.

Responsibilities

• Collaborate in virtual planning meetings involving corporate and nonprofit partners as well as internal Visit.org teams.
• Lead on-site event activities from setup through teardown, ensuring seamless event flow and a superior guest experience.
• Coordinate and align tasks with onsite staff, partners, and volunteers to deliver cohesive event execution.
• Manage guest check-ins warmly and professionally, fostering a welcoming atmosphere for attendees.
• Act swiftly in resolving challenges such as supply shortages, staffing delays, or technical issues on event day.
• Maintain communication by providing real-time updates and media to the Events Team throughout events.
• Oversee post-event breakdown including cleaning, packing, and preparing materials for return shipment.

Candidate Requirements

• Fluency in English paired with excellent communication skills.
• Must be currently residing in Singapore and able to work onsite.
• Flexible schedule accommodating contract engagements on an event-by-event basis, including nights and weekends.
• Proven experience managing both large-scale complex events and smaller, executive-level functions at a high standard.
• Demonstrated ability to innovate and maintain composure under pressure, adopting multiple contingency plans.
• Self-motivated, organized, detail-focused, and adept at building strong relationships with clients and event attendees.
• Skilled in group facilitation and adept at handling group dynamics effectively.
• Physically capable of lifting and moving up to 30 lbs and standing for extensive durations.
• Open to travel within the local area to support events.
• Enjoys engaging with large groups, multitasking across various roles and responsibilities.

Additional Information

• This is a contract role requiring presence at event locations within Singapore; relocation support is not provided.

Compensation and Benefits

• Competitive hourly pay rates.
• Opportunity to contribute to impactful, socially meaningful projects.
• Networking with like-minded social impact professionals.
• Valuable experience to enhance professional resume.
• Potential for recurring freelance assignments with Visit.org.