Food & Beverage Administrative Executive

About Pullman Singapore Hill Street

Pullman Singapore Hill Street is a 350-room upscale hotel offering a rooftop bar and executive lounge with panoramic views of Fort Canning, the Singapore River, and St Andrew's Cathedral. The hotel features a dynamic lobby, health and fitness centre, and swimming pool. As part of the Accor group, Pullman is a global luxury brand catering to cosmopolitan travelers who blend work and leisure.

Role Overview

We are seeking a Food & Beverage Administrative Executive to provide vital administrative and operational assistance to both Food & Beverage Service and Culinary teams. The role ensures seamless daily operations and event coordination, supporting general administration while contributing to superior guest experiences.

Key Responsibilities

• Manage clerical and administrative tasks for F&B and Culinary leadership.
• Support F&B operations by assisting with guest service delivery as necessary.
• Organize and maintain filing systems for departmental documents.
• Handle reception, documentation, distribution, and follow-up of work requests following standard operating procedures.
• Prepare and assist in reports, presentations, meeting minutes, and related documents.
• Coordinate both internal and external communications for F&B and Culinary areas.
• Oversee staff scheduling, payroll processing, leave applications, and all related data management within F&B.
• Help with menu and signage printing requirements for outlets and special events.
• Manage coordination of menu updates, cost analysis sheets, and promotional materials.
• Maintain accurate records of banquet event orders, amenity requests, and staffing.
• Assist in arranging training sessions for service and kitchen personnel.
• Collaborate with Finance to ensure precise month-end financial closure.
• Process invoices, track expenses, and monitor budgets for F&B and Culinary departments.
• Keep up-to-date records of expenses, supplier contracts, and purchase orders.
• Provide support for F&B and Culinary-related events, promotions, and administrative projects.
• Ensure adherence to hotel policies, health, and food safety standards.
• Perform any other duties assigned by management.

Qualifications

• At least two years of experience in administration, preferably within F&B or hospitality sectors.
• Well-versed in Microsoft Excel, Word, and PowerPoint.
• Excellent communication and organizational capabilities.
• Highly attentive to detail with the ability to juggle multiple tasks in a dynamic environment.
• A strong service-oriented approach with proactive problem-solving skills.
• Capable of working both independently and collaboratively.

Additional Information

• Standard 5-day workweek.
• Duty meals provided for employees.
• Access to HEARTIST F&B discounts and preferred room rates at Accor hotels globally.
• Flexible benefits covering dental, optical, and vacation expenses.
• Comprehensive medical and insurance protection.
• Opportunities for career growth and professional development locally and internationally.