Executive Secretary to Director

About the Organization

inStocks is a growing company working at the intersection of financial markets and technology. Its focus spans stock market education, market research, financial content, and digital products. The organisation is developing a connected ecosystem that includes a website, mobile app, learning platforms, and technology solutions designed to make financial learning and market access simpler.

The work culture emphasizes professionalism, ongoing learning, innovation, and strong operational standards. The company is seeking a capable person to work closely with leadership and support daily business activities.

Role Overview

This is an on-site position for an organised, energetic, and tech-aware professional who can manage administrative duties and provide direct support to management. The role calls for strong communication, attention to detail, and a proactive approach.

Key Responsibilities

The selected candidate will oversee daily office administration, coordinate with internal teams and outside vendors, and support the management team in both routine and special tasks. The role also includes handling documentation, communication, scheduling, and content-related coordination across digital platforms.

Administrative and Coordination Duties

• Manage the organisation’s day-to-day administrative work.
• Liaise with internal departments, vendors, and service partners as needed.
• Handle official communication, including emails, letters, scheduling, and document management.
• Coordinate courier dispatches and keep track of documents in transit.
• Support management with research, presentations, reports, and other operational tasks.
• Take care of any additional administrative or coordination work assigned from time to time.

Documentation and Office Support

• Draft, format, and maintain professional materials using Microsoft Word, Excel, and PowerPoint.
• Assist with agreements, legal papers, affidavits, declarations, execution, attestation, dispatch, and record keeping.
• Maintain both digital and physical files with strict confidentiality.
• Follow up with clients, vendors, consultants, and government offices when required.

Client, Calendar, and Communication Support

• Answer incoming calls and communicate professionally with existing and potential clients.
• Set up meetings, manage calendars, and coordinate appointments.
• Maintain a professional and courteous approach in all external interactions.

Digital and Content Coordination

• Update and coordinate content on the company website and mobile application.
• Work comfortably with websites, mobile apps, and other digital platforms.
• Support social media and digital publishing tasks when required, including creating video content using a smartphone or camera for YouTube and other platforms.
• Use basic to intermediate video editing skills for content preparation.

Skills and Working Style

• Strong verbal and written communication skills.
• Good command of Microsoft Word, Excel, PowerPoint, and internet-based tools.
• Well-organised with sharp attention to detail.
• Ability to handle multiple tasks and prioritise work effectively.
• Confident in drafting, documentation, and professional correspondence.
• Problem-solving mindset with a willingness to learn.
• High integrity, confidentiality, and professional etiquette.

Eligibility

This opportunity is open to any graduate who can bring the required organisational ability, communication skills, and readiness to support a fast-moving leadership environment.

Additional Requirements

The role also expects the candidate to be comfortable creating professional-quality video content for YouTube and social media, and to understand basic digital content workflows and publishing processes.