Executive Secretary Cum Marketing Executive

About Sun Management Group (Reanda UAE)

Sun Management Group is a premier audit, tax, and business advisory firm headquartered in Dubai, with additional offices in Sharjah, Hamriyah Free Zone, and DMCC. As the exclusive UAE member of Reanda International Network—ranking among the world's top 30 independent accounting and advisory networks—we provide a broad spectrum of services including Audit & Assurance, Corporate Tax, VAT Advisory, Accounting, Business Setup, Compliance, Corporate Finance, and Business Advisory. Our dedicated team of over 75 professionals supports more than 3,000 clients across various sectors.

Position Overview

We are looking for a reliable, organized, and proactive Executive Secretary Cum Marketing Executive to strengthen our team. This multifaceted role involves delivering executive-level secretarial and administrative assistance to management, such as scheduling, coordinating meetings, managing correspondence, and document preparation to ensure seamless daily operations.

Additionally, this role contributes to marketing and business development efforts by coordinating client interactions, supporting social media and promotional campaigns, following up on leads, and representing the firm's professional services.

Key Duties and Responsibilities

• Deliver full secretarial and administrative support to management.
• Efficiently handle calendar management, appointments, meetings, and schedules.
• Organize internal and external meetings with preparation of agendas and essential materials.
• Assist management with marketing and business development projects.
• Prepare and coordinate marketing collaterals, including company profiles, presentations, brochures, and other promotional content.
• Manage social media content and help maintain the firm's professional digital presence.
• Coordinate posts on LinkedIn, corporate announcements, newsletters, and related marketing communications.
• Research markets to uncover potential business opportunities through networking, referrals, and online searches.
• Support lead generation and follow-ups with prospective clients.
• Schedule client meetings and maintain regular engagement with potential and current clients.
• Promote the company’s services including Audit, Tax, Accounting, Business Setup, Corporate Finance, Compliance, and Advisory.
• Keep detailed records of leads, client contacts, marketing efforts, and business development activities.
• Assist in organizing networking events, exhibitions, conferences, and other promotional functions.
• Liaise with internal teams and external agencies or vendors for marketing and branding needs.

Required Skills and Competencies

• Strong verbal and written communication abilities.
• Highly capable in secretarial, administrative, and executive support functions.
• Excellent organizational skills with effective time management.
• Ability to prioritize multiple tasks and adhere to deadlines.
• Professional demeanor and strong interpersonal skills.
• Solid discretion and confidentiality in handling sensitive information.
• Excellent coordination and follow-up capabilities.
• Familiarity with marketing principles, social media platforms, and client relationship management.
• Creative, proactive approach to marketing initiatives.
• Self-motivated, responsible, and detail-conscious.
• Capable of working both independently and collaboratively within a team setting.
• Proficient with Microsoft Office suite—Word, Excel, PowerPoint, Outlook.
• Knowledge of social media platforms and digital marketing techniques is advantageous.
• Experience with CRM tools such as Zoho CRM, Odoo, or Monday.com is a plus.

Education and Qualifications

• Bachelor's degree in Business Administration, Marketing, Commerce, Finance, or related fields.
• Additional certifications in Secretarial Studies, Administration, Marketing, or Digital Marketing enhance candidacy.
• Possession of a UAE Driving License is beneficial.

Experience

• Between one to four years of experience in roles such as Executive Secretary, Executive Assistant, Personal Assistant, Administrative Executive, or Marketing Executive.
• Preference given to candidates with experience supporting senior management or C-suite executives.
• Exposure to marketing coordination, social media management, client communication, or business development is an asset.
• Open to applicants with or without experience in Chartered Accountant firms, audit, tax consultancies, business setup companies, or professional service firms.
• Fresh graduates with outstanding communication, organizational, and marketing skills may also apply.

Compensation and Benefits

• Monthly salary ranging from AED 4000 to AED 5000 plus attractive incentives.
• UAE residence visa sponsorship.
• Medical insurance coverage.
• Annual leave in accordance with UAE Labour Law.
• Opportunities for career advancement within the organization.
• Performance-based incentive programs.