Executive Secretary / Assistant to the CEO

About the Organization

International Community Schools (ICS) is a well-established education group in Abu Dhabi that operates six schools. The organization is looking for a polished, highly organized Executive Secretary / Executive Assistant to support the CEO with full-spectrum administrative and executive assistance.

Key Responsibilities

• Keep the CEO’s schedule organized, including appointments, meetings, and travel planning.
• Prepare meeting materials such as agendas, presentations, reports, and minutes.
• Write, edit, and handle formal communication in both English and Arabic.
• Serve as the main liaison between the CEO and both internal teams and outside stakeholders.
• Store and manage sensitive records, documents, and executive files with strict confidentiality.
• Work with school leaders and department heads across all six branches.
• Monitor follow-up actions and ensure timely completion of executive decisions.
• Arrange executive meetings, events, and official visits.
• Support the CEO with general administrative and executive tasks as needed.

Requirements

• A bachelor’s degree in Business Administration, Management, or a closely related discipline.
• At least 3–5 years of experience in an Executive Secretary or Executive Assistant role supporting senior leadership.
• Strong command of both Arabic and English, including reading, writing, and speaking.
• Prior experience in the education or school environment is strongly preferred.
• Excellent communication skills, both written and spoken.
• Well-developed organizational, multitasking, and time-management abilities.
• A professional approach, strong integrity, and the ability to maintain confidentiality.
• Advanced working knowledge of Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook, along with digital collaboration platforms.

Preferred Qualifications

• Background supporting C-level executives or other senior leaders.
• Familiarity with UAE education-sector practices and formal business correspondence.
• Strong attention to detail and the ability to stay effective in high-pressure situations.

Benefits

• Competitive compensation and a benefits package.
• A professional, collaborative workplace.
• The chance to work closely with executive leadership and contribute to the strategic growth of a major education group.

Who This Role Suits

This opportunity is ideal for a bilingual administrative professional who is highly organized, discreet, and motivated by executive support work in an educational setting.