Executive Assistant

About SewerAI Corporation

SewerAI is revolutionizing underground infrastructure management by leveraging AI to inspect and analyze risks. Our innovative platform enables contractors, engineering firms, and utility companies to quickly transform extensive manual sewer inspection footage into valuable, actionable insights. Having doubled our customer base in the past year, we are now progressing into a phase of rapid expansion.

Role Overview

We are seeking an Executive Assistant to provide dedicated support to our two Co-CEO Co-Founders. This position involves managing their complex calendars, travel arrangements, and daily operational needs to ensure seamless functioning. Additionally, this role oversees light office management responsibilities at our Walnut Creek site, ensuring the workspace is well-maintained and well-equipped on in-office days.

This is a hybrid role requiring presence in the Walnut Creek office two days per week to attend to office management and in-person collaborations. The remaining days will be remote, however, the role demands being reachable and responsive during remote days to handle urgent issues such as last-minute travel adjustments, meeting conflicts, or vendor no-shows that cannot wait until the next on-site day, balancing flexibility with responsiveness.

Key Responsibilities

• Maintain and coordinate frequently changing, intricate calendars for two founders by proactively resolving conflicts and prioritizing based on evolving business demands
• Arrange and oversee domestic and international travel plans including itinerary creation, adjustments, and same-day troubleshooting
• Manage all aspects of internal and external meetings such as scheduling, agenda preparation, logistics, room/video setup, and ensuring follow-up on action items
• Collaborate with home managers to prioritize and assist with at-home commitments in alignment with demanding and dynamic work schedules
• Handle light office management duties including supply procurement, vendor relations, mail handling, seating arrangements, and maintenance of the Walnut Creek office
• Serve as a critical liaison connecting founders with internal teams, external partners, investors, and job candidates
• Prepare and organize necessary materials for board meetings, investor communications, and leadership retreats
• Manage expense reports and other sensitive administrative tasks with accuracy and discretion
• Anticipate founders' needs by identifying scheduling conflicts, preparing essential context, and removing obstacles from daily workflows

Candidate Profile

• At least three years of experience as an Executive Assistant supporting C-level or founder executives, preferably within startups or fast-paced environments
• Demonstrated sound judgment when dealing with confidential and sensitive information
• Excellent verbal and written communication skills, capable of professionally representing founders externally
• Highly organized, detail-focused, and effective at managing multiple competing priorities without errors
• Ability to remain calm and adaptable under pressure with comfort handling ambiguity and last-minute changes
• Residency in or near Walnut Creek, CA is required to enable two days per week in-office presence, with flexibility for occasional additional on-site needs
• Proficiency with Google Workspace, Notion, calendar and travel management tools, and expense platforms

Preferred Qualifications

• Experience supporting multiple executives simultaneously
• Background working with venture-backed or private equity-backed startups
• Some familiarity with office management or facilities coordination

Compensation and Benefits

• Annual Salary Range: $90,000 to $100,000
• Comprehensive benefits including Medical, Dental, Vision, Basic Life Insurance, 401(k), and more
• Unlimited paid time off
• Access to tools and resources that foster professional success
• Competitive pay structure with opportunities for growth in a rapidly expanding company

Why Work with SewerAI?

Join the fastest growing team in wastewater technology and contribute to modernizing critical infrastructure using AI. You will lead visible, impactful projects and influence how our company engages with the market, directly affecting customers and communities.

Equal Opportunity Statement

SewerAI is an Equal Opportunity Employer committed to maintaining a workplace free of discrimination or harassment based on age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. Confidentiality of candidate information is upheld in accordance with EEO guidelines.