Executive Assistant

About Newcode.ai

Newcode.ai is a rapidly expanding legal technology and agentic AI company that is changing the way legal work gets done. With teams in Oslo, Stockholm, the United States, and other regions, the company operates where law, technology, and intelligence meet. The pace is fast, the ambition is high, and the team is committed to doing excellent work the right way.

The Opportunity

The company is hiring capable, proactive Executive Assistants to support senior leadership across the Nordic region. This is a practical, high-trust position where you will be closely involved in important meetings and decisions, helping leaders stay focused by keeping operations organized behind the scenes.

This role is not a standard administrative position. It calls for someone who can start quickly, work independently, and exercise sound judgment and discretion.

Key Responsibilities

• Join meetings with senior leaders or represent them when needed, while capturing clear, well-structured notes and tracking follow-up actions.
• Coordinate demanding calendars, travel arrangements, and cross-border scheduling across multiple time zones.
• Build meeting packs, agendas, briefing documents, and presentation materials.
• Write and edit internal and external communications in both Norwegian and English.
• Work with teams across Norway, Sweden, Denmark, the US, and other international locations.
• Manage confidential and sensitive matters with complete discretion.
• Assist with new employee onboarding, event coordination, and other operational support tasks as needed.
• Look for process improvements and practical ways to reduce friction for the operations team.

Requirements

• At least 3 years of experience as an Executive Assistant, Personal Assistant, or in a comparable senior support role.
• Excellent written and spoken communication skills in Norwegian and English.
• A positive, can-do approach.
• Highly organized, detail-focused, and able to juggle several priorities at once.
• Comfort working in a fast-moving startup environment with rapid growth.
• Trustworthy and discreet when handling sensitive information.
• Comfortable with technology and willing to learn new tools independently.
• Self-motivated and proactive in taking initiative.

What We Offer

• A culture built on trust and high standards, where reliability, respect, initiative, and diverse perspectives are valued.
• A collaborative setting with ambitious colleagues working on advanced legal engineering solutions that have real impact.
• Strong ownership and room to grow as the company scales, with the chance to shape the role from an early stage.
• An inclusive, global environment that rewards initiative, integrity, teamwork, curiosity, and ideas over background.

Additional Information

This position is based in Dublin, County Dublin, Ireland, and is offered as a full-time onsite role. The title references Oslo, Stockholm, or Dublin, and the wider company presence includes Oslo, Stockholm, the US, and international teams. A salary or stipend was not specified in the source material.

No application deadline, number of openings, start date, or eligibility restrictions were provided.

The company also emphasizes that this is a role for someone who can operate with autonomy, discretion, and a strong sense of ownership in a high-growth environment.