Executive Assistant – Travel and Tourism

About the Company

This role is with a well-established travel firm based in Dubai, boasting extensive global experience in orchestrating remarkable holiday experiences.

Job Overview

The Executive Assistant will provide pivotal administrative and strategic support to the CEO, ensuring seamless management of schedules, communications, and confidential materials, while also organizing local and international travel arrangements and coordinating key meetings and events.

Key Responsibilities

• Manage the CEO’s calendar, meetings, correspondence, and confidential documents while prioritizing daily tasks effectively.
• Organize all aspects of business travel including flights, accommodations, visa processing, itineraries, and logistical arrangements.
• Arrange executive meetings, client consultations, and corporate events with precision.
• Create detailed reports, presentation materials, quotations, contracts, and minutes of meetings; follow up with relevant departments and external partners to ensure task completion.
• Provide comprehensive administrative and operational assistance, act as the CEO’s liaison with customers, suppliers, and partners, maintain organized documentation, and support special projects and company initiatives proactively.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Hospitality, Tourism, or a related discipline.
• At least three years’ proven experience in an executive assistant or personal assistant role supporting senior leadership, ideally within travel, tourism, hospitality, aviation, or service sectors.
• Strong organizational skills, adept multi-tasker with excellent time management, and superior written and spoken English communication skills.
• High level of professionalism with experience handling confidential information discreetly.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) with excellent report writing and presentation preparation capabilities.

Additional Information

Salary is competitive and commensurate with experience and qualifications. The position is full-time and based onsite in Dubai, UAE.