Executive Assistant to Two Senior Vice Presidents

About the Role

This position offers a stable career opportunity with a well-established organization located near Union Station in the Greater Toronto Area. The role is hybrid, requiring attendance in the office two days per week. The company provides a base salary up to 85,000 CAD, along with a substantial bonus, a strong pension plan, immediate comprehensive benefits, three weeks of vacation, and various employee perks including development opportunities.

Role Overview and Responsibilities

• Handle intricate and frequently changing calendars while scheduling meetings and notifying executives of sudden updates.
• Ensure executives receive all necessary materials ahead of meetings to facilitate preparation.
• Anticipate executive needs and effectively prioritize multiple competing tasks.
• Arrange travel logistics such as flights, accommodations, and ground transportation, accompanied by detailed itineraries.
• Coordinate client events and represent the company on occasion as needed.
• Compose and refine correspondence for interaction with both internal teams and external stakeholders.
• Create reports and presentations tailored for senior and executive-level meetings.
• Organize both internal and external meetings ensuring all documentation is prepared in advance.
• Prepare and submit precise expense reports maintaining accuracy and compliance.
• Engage with external parties serving as an extension of the executives' office, upholding professionalism.
• Confidentially manage sensitive information and communications with strict discretion.

Qualifications

• At least seven years of experience supporting multiple senior executives in a dynamic, high-paced environment.
• Advanced time management skills with the ability to handle multiple priorities simultaneously.
• Proficiency with Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Post-secondary education completion is considered a strong advantage.
• Enjoys fostering relationships and collaborating with a diverse range of stakeholders.
• Detail-focused, proactive, and resourceful problem-solver.
• Excellent interpersonal skills combined with highly professional written communication abilities.