Executive Assistant to the President

Company Overview

The Baz Group of Companies is among Canada’s largest privately held real estate organizations. Its operating businesses acquire, develop, build, and reposition assets across North America, with investments in development, multi-family apartments, and retirement communities. The group operates in seven North American markets and is backed by a workforce of more than 2,000 professionals. Its purpose is to create outstanding real estate value for all stakeholders, guided by strong core values. The company’s long-term aim is to be regarded as one of the most trusted names in the global real estate sector.

Role Summary

The Toronto office is seeking an Executive Assistant to the President to support a busy senior executive in a fast-moving environment. This position requires a highly professional, discreet, and proactive individual who can manage executive priorities while also helping coordinate investor communications and materials.

Executive Support and Administrative Duties

• Coordinate the President’s full schedule, including meetings, calls, appointments, evening events, dinners, and travel, while working with external contacts for large meeting and travel coordination.
• Oversee calendar management, phone handling, and email management.
• Arrange detailed travel plans such as flights, hotels, and car rentals.
• Set internal timelines and gather materials for executive review.
• Prepare materials for board meetings.
• Help organize corporate events held away from the office.
• Keep a structured filing system for both physical and digital records related to the President.
• Track and reconcile expenses, payments, and supporting documents for the President’s corporate business account and executive card.
• Work with IT to address technology needs and follow up on help desk tickets.
• Order office supplies, technology, furniture, and related items on the President’s behalf.
• Review potential clients, partners, and their companies, then prepare summary notes for the President.
• Research industry events and speaking opportunities that may be of interest to the President.

Investor Relations Support

• Help coordinate investor events, email outreach, and the delivery of investor reports.
• Maintain investor records and contact lists in Yardi Investment Manager and Microsoft Excel for current and prospective investors.
• Support fundraising and co-investment activities by tracking responses and following up with interested investors.
• Prepare and distribute legal document packages for signature for new investments.
• Assist in delivering timely responses to investor questions and requests.

Qualifications

• Post-secondary education in commerce, finance, economics, or similar, or equivalent experience supporting a C-suite executive.
• Strong experience handling sensitive, confidential, and complex matters.
• Excellent written and spoken communication skills, with the ability to interact confidently with people at all organizational levels.
• Strong analytical and strategic thinking skills, with the ability to evaluate situations and recommend effective solutions.
• Excellent organization and prioritization abilities, with the capacity to meet deadlines consistently.
• Self-motivated and able to work well under pressure, ideally with prior experience supporting senior executives.
• Advanced project coordination skills and strong attention to detail.
• Excellent time management and a solution-focused mindset.
• Comfort working independently while also contributing as a team player.
• Solid financial understanding.
• Real estate experience is an advantage.

Tools and Technical Skills

• Strong proficiency with the Microsoft Office suite.
• Intermediate to advanced Excel capability.
• Advanced use of Word, PowerPoint, and Outlook.
• Experience with Adobe Acrobat, Nuance, DocuSign, and similar PDF tools.
• Familiarity with Yardi Investment Manager.

Compensation and Benefits

The role offers a competitive salary, comprehensive benefits, paid sick days, and a strong opportunity for professional growth and advancement. The stated salary range is $65,000 to $80,000, depending on experience.

Hiring Process and Accessibility

Applications are reviewed individually by the hiring team rather than by AI or automated decision-making tools. The employer is committed to accessibility in hiring and will provide accommodation for candidates with disabilities upon request in line with applicable accessibility requirements.