Executive Assistant to the President

About TopDog Law

TopDog Law is an innovative national personal injury law firm rapidly expanding and reshaping the client experience by integrating marketing, litigation, and operations under one roof. Over the past three years, the firm has achieved two- to threefold growth annually, setting new benchmarks in personal injury marketing and scaling operations with focus on quality and accountability. The team operates fully remotely, valuing trust, transparent communication, and a passion for excellence. This culture is ideal for those who thrive on ownership and rapid progress in a high-impact environment.

Role Overview

This role transcends typical scheduling responsibilities. As the Executive Assistant to the President, you will serve as a critical multiplier of executive productivity, overseeing priorities, cutting through distractions, and becoming a trusted advisor. You'll gain invaluable insight into scaling a top-five national personal injury firm by managing communications, calendars, and cross-functional coordination for a high-output leader.

Key Responsibilities

• Lead daily briefings with the President to align on priorities, highlight potential risks, and reduce distractions from strategic objectives.
• Manage the President's inbox and Slack channels by triaging messages, drafting communications, routing requests, and ensuring no items are overlooked.
• Convert recorded meeting transcripts into clear, actionable tasks within 24 hours and monitor their completion.
• Oversee the President’s calendar end-to-end, protecting valuable time and coordinating schedules with executives, attorneys, and external partners.
• Collaborate across operations, finance, technology, and human resources teams, tracking progress on key hires, state expansion initiatives, and board follow-ups.
• Provide support for executive onboarding, travel arrangements, off-site events, and board meeting preparation.
• Offer direct and candid feedback to the President when appropriate, exercising sound judgment regarding timing and delivery.

Candidate Requirements

• Minimum five years of experience in an Executive Assistant, Chief of Staff, or senior operations capacity.
• Exceptional written communication skills with the ability to compose messages that reflect senior leadership’s tone and style.
• Highly organized with a proven ability to ensure nothing is missed or delayed.
• Strong emotional intelligence, professional discretion, and confidence to communicate critical feedback to leadership.
• Ability to establish structure amidst ambiguity and operate effectively in fast-paced settings.
• Technologically adept, comfortable with email, Slack, calendar management, project tracking, and rapid adoption of new tools.

Preferred Qualifications

• Experience as a C-suite Executive Assistant in a high-growth company with over 400 employees.
• Familiarity with AI tools such as Claude, ChatGPT, or equivalents integrated into daily workflows.
• Background in legal services, financial sectors, or managing operations spanning multiple states.

Core Values and Fit

• Adaptable to change with a mindset oriented toward continuous improvement and growth.
• Committed team player who supports peers and is dedicated to long-term success.
• Professional demeanor with a positive, solution-focused attitude and an ego-free approach.
• Able to take ownership, reliably follow through, and treat the organization as if it were their own.
• Driven by urgency, thrives under high expectations, and motivated by impact and progress.

Compensation and Benefits

• Salary range between $80,000 and $105,000 annually, based on experience and geographic location.
• Eligibility for performance-based bonuses.
• Comprehensive benefits package including medical, dental, vision insurance, 401(k) plan with company match, health savings account, life and disability insurance, paid time off, and parental leave.

Equal Opportunity Statement

TopDog Law is committed to equal opportunity in employment. Hiring decisions are made without regard to age, race, color, national origin, religion, gender, disability, sexual orientation, gender identity, veteran status, or any other legally protected status.