Executive Assistant to the Executive Director

About the Role

City Eye Hospital, a faith-based ophthalmology hospital operating in Nairobi and Nyeri, has created a new position to support its Executive Director. This role involves establishing the necessary administrative systems to assist the Executive Director, who also manages several affiliated business interests and personal commitments requiring coordination.

Key Responsibilities

• Manage the Executive Director's calendar, correspondence, and inbox, exercising discretion to prioritize tasks requiring direct attention and delegating others appropriately.
• Develop and implement administrative frameworks such as meeting protocols, action follow-up, and filing systems in the absence of prior structures.
• Engage directly with senior managers and department leaders to ensure pending tasks and commitments are completed satisfactorily.
• Coordinate activities across the Executive Director's business ventures and personal obligations.
• Prepare briefing documents and ensure comprehensive readiness for meetings and external engagements.
• Apply sound judgement to decide when to escalate issues or independently resolve matters.

Candidate Requirements

• At least three years of experience supporting senior executives, preferably at the C-suite level.
• Proven ability to create and implement administrative or coordination systems without an existing template.
• Experience liaising with senior personnel without direct authority to secure successful outcomes.
• Capability to work effectively in ambiguous environments where the job scope is not fully defined.
• Willingness to work on-site and travel between locations as necessary rather than preferring remote or hybrid working arrangements.
• Demonstrated discretion in managing confidential medical, financial, and business data is essential.
• Comfort operating within a faith-oriented organization.