Executive Assistant to Managing Director - Private Capital

About the Role

We are a global recruitment consultancy providing client support across EMEA, APAC, US, and Canada. This is a compelling opportunity as Executive Assistant located in Shoreditch, offering a hybrid working model requiring 2-3 days onsite per week. The initial contract is for 6 months with potential for extension. The role entails supporting the Managing Director of the Private Capital team, which focuses on strategic growth with Private Equity, Venture Capital, and Sovereign Wealth firms leveraging integrated digital experience and media technologies.

Key Responsibilities

• Coordinate complex corporate travel plans and meetings by organizing detailed itineraries, arranging transport, accommodation, and securing visas for global engagements involving senior PE, VC, and SWF figures.
• Manage the Managing Director’s calendar proactively, scheduling meetings, videoconferences, and travel to protect strategic focus time.
• Arrange critical high-level leadership meetings, offsites, governance sessions, and stakeholder engagements, preparing agendas, briefing documents, recording minutes, and driving action follow-up.
• Lead projects and special assignments by setting objectives, prioritizing tasks, managing timelines, collaborating cross-functionally, monitoring progress, and solving issues.
• Generate professional-quality materials for executive presentations and reports regarding private capital initiatives, including transcription, formatting, editing, and graphical representation of data.
• Provide a professional reception by welcoming guests in person or by phone, responding or directing inquiries tactfully, often involving senior stakeholders.
• Maintain utmost confidentiality regarding highly sensitive information related to deals, portfolios, and strategic initiatives.
• Continuously improve operational quality by analyzing, redesigning, and implementing processes to enhance efficiency across the APC team.
• Stay current on professional knowledge by attending workshops, reviewing relevant publications, networking, and engaging in professional associations.
• Support the broader APC team coordination, working closely with Account Directors, Analysts, Operations, Marketing, and other departments to achieve collaborative outcomes.

Required Skills and Experience

• At least 5 years in an Executive Assistant role supporting senior leaders in international environments such as technology, sales, consulting, or private capital (PE/VC/SWF).
• Exceptional communication skills, both verbal and written, including report and presentation development.
• Familiarity and proactive use of AI tools beyond basic prompts for workflow efficiency.
• Excellent organizational skills combined with strong time management and multitasking capabilities with keen detail orientation.
• Advanced proficiency in Microsoft Office suite and collaborative tools; experience with Workfront is advantageous.
• Demonstrated success handling complex global travel, diaries, and stakeholder coordination.
• High level of discretion and integrity managing confidential and sensitive information.
• A motivated, energetic professional passionate about supporting strategic business growth.
• Experience within private equity, venture capital, sovereign wealth, or related high-stakes finance sectors is beneficial but not mandatory.

Additional Information

The budget for this role is up to A369,900 per annum pro-rated or A3365 daily rate inside IR35, with paid holidays and pension benefits included. The position is a hybrid contract with a 6-month term initially, based in Shoreditch, London.