Executive Assistant to Global Senior Leader

About the Role

Join a dynamic team at Sun Life in Toronto as an Executive Assistant supporting a senior global leader. You'll be integral to facilitating strategic decisions in a complex, fast-moving environment, requiring resilience, organizational prowess, and the ability to handle evolving priorities. This position empowers you to make meaningful contributions while working alongside passionate colleagues and supportive leadership.

Primary Responsibilities

• Manage a complex, multi-time zone global calendar proactively, expertly sequencing meetings to maximize executive effectiveness and business goals.
• Handle executive communication with high-volume inbox management, triaging messages, drafting replies, and ensuring critical items receive timely attention.
• Arrange and coordinate extensive travel itineraries spanning domestic and international destinations, adapting swiftly to last-minute changes.
• Collaborate with senior leaders, internal teams, and external partners worldwide to facilitate efficient information flow and decision-making.
• Provide onsite executive assistance approximately three days weekly at the Toronto office, supporting meetings and events logistics.

Required Qualifications and Skills

• Demonstrated experience supporting senior executives within fast-paced, global, and regulated or rapidly changing environments.
• Exceptional abilities in calendar and inbox management with acute attention to detail and prioritization amidst competing demands.
• Strong judgment and discretion handling sensitive information and urgent matters requiring escalation or independent resolution.
• Adaptability to fluctuating business needs, maintaining composure and execution quality during high-pressure scenarios.
• Proactivity, resourcefulness, and accountability with a problem-solving mindset and risk awareness.

Personal Traits

• Maintains calm and composure under pressure and during unpredictable situations.
• Thrives amidst ambiguity, urgency, and rapidly shifting priorities.
• Exhibits resilience and responsiveness to unexpected challenges.
• Highly reliable and committed to excellence in execution.

Working Conditions

• Hybrid work model requiring presence onsite in Toronto roughly three days per week.
• Flexibility to support global schedules including early mornings or late evenings, as needed.
• Capacity to react swiftly and effectively to evolving business demands and urgent priorities.

Additional Information

Sun Life is committed to diversity and inclusiveness, welcoming applicants from all backgrounds. Accommodations for persons with disabilities are available upon request during the application process. Compensation details will be disclosed with specific roles that match your experience, including base pay and discretionary incentives.