Executive Assistant to Founder & Executive Office Manager

About the Role

DM Fashion House in Jeddah is looking for a seasoned Executive Assistant to support the Founder and help keep the executive office running smoothly. This is a high-responsibility position in a luxury brand setting, suited to someone who can handle fast-moving priorities with discretion, accuracy, and strong judgment.

The role sits close to the Founder and is designed for a proactive professional who can coordinate information, keep projects moving, and ensure day-to-day executive operations stay organized and on track.

About the Company

DM Fashion House is a luxury Saudi fashion and image consulting brand focused on helping women feel empowered through style, elegance, and personal transformation. As the brand continues to grow, it aims to deliver outstanding client experiences and uphold very high standards across every part of the business.

Key Responsibilities

• Organize the Founder’s schedule, meetings, travel plans, and appointments.
• Monitor projects, tasks, and deadlines across all departments and ensure timely follow-up.
• Draft executive materials such as reports, presentations, meeting notes, and formal correspondence.
• Handle professional email communication in both English and Arabic.
• Keep action items moving and make sure departments complete tasks on schedule.
• Compile weekly and monthly management reports.
• Coordinate with suppliers, partners, agencies, and other external contacts.
• Assist with major events, fashion weeks, brand activations, VIP functions, and strategic collaborations.
• Accompany the Founder on domestic and international travel when needed.
• Arrange itineraries, lodging, meetings, and all related travel logistics.
• Manage several urgent priorities at once in a demanding, fast-paced environment.
• Spot potential issues early and help resolve them before they grow.
• Provide support during busy seasons, events, and overseas business engagements.
• Serve as the main coordination link between internal teams and outside stakeholders.
• Ensure cross-functional projects are completed smoothly and fully followed through.
• Stay ahead of the Founder’s needs and act with foresight.
• Protect confidential records and sensitive information with strict discretion.

Requirements

• At least 10 years of experience supporting founders, C-level executives, or senior leaders.
• Prior work as an Executive Assistant, Executive Office Manager, or in a closely related senior support role.
• Advanced command of Microsoft Office tools, especially Excel, PowerPoint, Word, and Outlook.
• Strong ability to build presentations and prepare business reports.
• Excellent written and spoken communication in both English and Arabic.
• Highly developed organization and multitasking skills.
• Proven capability in project coordination and diligent follow-up.
• Very strong attention to detail and accuracy.
• Comfortable managing competing deadlines and priorities at the same time.
• Strong decision-making and problem-solving skills.
• Able to stay composed and accurate under pressure.
• Flexible to travel within Saudi Arabia and abroad when required.
• Willing to work longer hours during events, launches, and other peak periods.
• Professional, ethical, and highly discreet at all times.
• Able to work independently with little supervision.
• Strong sense of responsibility, ownership, and accountability.
• Experience in luxury, fashion, hospitality, or premium brands is an advantage.
• Only candidates with advanced Microsoft Office skills will be considered.
• Assessment tests may be included in the interview process.

Additional Information

This is a full-time onsite position based in Jeddah, Saudi Arabia. The role may require domestic and international travel, extended working hours during critical business periods, and close coordination with executive-level stakeholders. The ideal candidate should be prepared to operate in a high-expectation luxury environment and support a founder-led business with professionalism and precision.

Why Join Us

Join DM Fashion House and contribute to a growing Saudi luxury brand that is shaping the future of fashion, styling, and women’s empowerment. You will work directly with the Founder and play an important role in supporting a brand built on excellence, elegance, and transformation.