Executive Assistant to Chief Executive Officer

Position Overview

Camden Center is seeking a highly organized Executive Assistant to support the CEO in a dynamic and trusted capacity. The role extends beyond typical executive support, involving extensive management of the CEO’s professional and personal commitments within a healthcare setting. This role reports directly to the CEO and requires discretion, excellent organizational abilities, and healthcare experience.

Key Responsibilities

• Comprehensively manage the CEO’s calendar, coordinating clinical, administrative, and personal engagements while resolving conflicts and ensuring preparation time.
• Act as the liaison with internal scheduling teams to align clinical schedules and leadership commitments across different locations.
• Oversee the CEO’s private practice scheduling independently but in coordination with facility duties, handling patient appointments, follow-ups, and administrative periods with confidentiality.
• Manage the CEO’s email and correspondence by prioritizing, drafting responses, and ensuring prompt follow-up.
• Arrange all travel logistics for both domestic and international trips, proactively managing changes to minimize disruption.
• Prepare meeting materials including agendas and presentations; attend select meetings to record notes and monitor action item completion.
• Draft internal communications and executive-level correspondence on the CEO’s behalf, maintaining professionalism and consistency.
• Handle sensitive information regarding patients, staff, and organizational strategy with utmost professionalism and confidentiality.
• Support special projects through research, coordination, and varied administrative tasks as needed.

Qualifications and Experience

• Minimum of 3 years’ experience supporting C-suite or senior leadership in healthcare or clinical environments.
• Demonstrated ability to manage complex, dual calendars across facility operations and private practice settings.
• Experience collaborating with scheduling or clinical operations teams to coordinate calendars and appointments.
• Knowledge of HIPAA privacy regulations and experience working in HIPAA-compliant healthcare settings.
• Strong written communication skills for drafting professional correspondence and official materials.
• Capability to remain composed and effective under pressure, managing shifting priorities and a fast-paced workload.
• Bachelor’s degree preferred or equivalent professional experience.

Desired Personal Attributes

• Exemplary professionalism in interactions with patients, staff, and vendors.
• Excellent organizational skills with a talent for creating efficient systems and maintaining smooth operations.
• Technologically adept, comfortable with HRIS platforms, Google Workspace, and quick to learn new software tools.
• Outstanding interpersonal skills, with the ability to collaborate effectively across all staff levels.
• Exceptional communication abilities, able to convey policies and messages clearly and confidently.
• Radical kindness characterized by empathy, compassion, and a nonjudgmental approach.

About Camden Center

Camden Center is a partial hospitalization and intensive outpatient treatment facility specializing in multi-disciplinary treatment for psychiatric and addictive disorders. Our team consists of renowned medical doctors, psychotherapists, and integrative medicine experts dedicated to clinical excellence and compassionate patient care.

Compensation and Benefits

• Salary range from $75,000 to $125,000 annually, based on experience and qualifications.
• Full-time employment with 40 hours per week and flexible scheduling as required.
• Competitive benefits including medical insurance, paid and sick leave, paid holidays, 401(k) with employer match, and a flexible spending account.
• Hybrid work model offering onsite presence when necessary alongside remote options.
• Opportunities for professional growth through continuing education, leadership exposure, and a merit-based advancement path.