Executive Assistant to Chief Executive Officer

Overview

This role goes beyond typical executive assistant duties such as calendar management and travel booking. It involves active participation in daily operations across multiple companies, supporting the founder to execute tasks efficiently, tackle challenges, and maintain momentum. The position offers growth into a Chief of Staff role, fostering ownership of projects, operational enhancements, and becoming a trusted organizational partner.

Key Responsibilities

• Manage and safeguard the founder's calendar, including scheduling and prioritization.
• Oversee email inboxes and compose professional communications.
• Coordinate meetings, travel arrangements, and logistics comprehensively.
• Prepare agendas, reports, presentations, and document meeting notes diligently.
• Monitor action items to ensure timely completion and prevent oversight.
• Handle sensitive personal and business matters with discretion.
• Support operational management across multiple businesses and projects.
• Liaise among team members, contractors, and external collaborators.
• Develop and refine systems, standard operating procedures (SOPs), and internal workflows.
• Drive projects from conception through to successful execution.
• Maintain organized documentation, files, and company knowledge bases.
• Assist the founder in workload prioritization and proactively identify potential obstacles.
• Act as the communication hub between the founder and various teams.
• Provide assistance in recruitment, onboarding, and special projects as needed.
• Progress into Chief of Staff responsibilities such as leading internal meetings, managing cross-functional projects, enforcing accountability, making operational decisions on behalf of the founder, and enhancing business efficiencies.

Candidate Profile

The ideal candidate is a proactive self-starter who thrives in fast-paced environments and brings order to complexity. They possess exceptional attention to detail, strong communication skills, and can juggle multiple tasks without losing focus. Calmness under pressure, high organization, ownership attitude, and discretion handling confidential information are essential traits.

Qualifications and Experience

• Minimum 2 years of experience supporting founders, executives, or leadership teams.
• Proficient verbal and written English communication skills.
• Strong organization and project management capabilities.
• Experience with productivity tools such as ClickUp, Notion, Google Workspace, and Slack.
• Able to manage several projects concurrently.
• Excellent problem-solving and judgment abilities.
• Self-motivated with minimal supervision.
• Capacity to work flexibly across multiple time zones.
• Commitment to confidentiality and discretion.
• Reliable internet connection and a professional remote working environment.

Additional Advantages

• Background in startups or fast-growing companies.
• Experience supporting founders with multiple businesses.
• Familiarity with creating SOPs and optimizing business operations.
• Basic knowledge of AI and automation tools such as ChatGPT, Claude, Zapier, and Make.
• Experience in hiring, onboarding, or supervising contractors.
• Some financial, bookkeeping, or operational expertise.

Location and Working Hours

The preferred candidate is based in Dubai or New York. However, applications from exceptional individuals residing in adjacent time zones who can maintain substantial overlap with the founder's working hours are welcome.

Success Milestones

• Within 90 days: Smooth management of the founder’s calendar, inbox, and priorities; well-organized meetings with effective follow-ups; commencement of internal project ownership.
• Within one year: Leading operations across multiple businesses; independently managing projects; serving as the founder’s trusted partner transitioning into a Chief of Staff role.

Why Join This Opportunity?

This is an exceptional chance to collaborate directly with a founder building diverse enterprises. The role provides broad exposure to areas such as operations, strategic planning, recruiting, marketing, sales, finance, and organisational decision-making across several companies. It is ideal for ambitious professionals seeking a career path toward leadership beyond conventional Executive Assistant responsibilities.