Executive Assistant to Chief Executive Officer

About the Company

Loadline Shipping LLC operates in the shipping industry with a focus on the chartering and technical management of tanker and gas vessels. The company is powered by a skilled team of maritime professionals, valued in the sector for operational excellence and dependable service. Headquartered in the Indian Subcontinent, it leverages regional advancement and government incentives aimed at bolstering emerging water transport businesses. The firm aspires to be a worldwide leader in delivering thorough shipping solutions with client-centric quality.

Role Overview

We are looking for a well-organized and proactive Executive Assistant to provide comprehensive support to the CEO of a vessel ownership and chartering shipping firm. This position demands excellent organizational capabilities, refined communication skills, and the expertise to juggle various priorities within a dynamic global setting. The candidate must be meticulous, resourceful, and maintain strict confidentiality in professional dealings.

Key Duties and Responsibilities

• Oversee the CEO's schedule including meetings, appointments, and travel plans.
• Manage incoming communications such as emails and calls by screening and prioritizing them.
• Organize meetings with stakeholders like shipowners, brokers, charterers, agents, and business partners.
• Prepare diverse documentation including reports, presentations, meeting agendas, and correspondence.
• Follow up on commercial issues ensuring completion of relevant action items.
• Keep precise records of contracts and sensitive documents.
• Coordinate scheduling across multiple time zones.
• Arrange international and local travel logistics—visas, accommodations, transport.
• Serve as liaison between internal teams and external parties.
• Assist the CEO with a range of administrative, personal, and business duties.
• Track deadlines and support daily operational efficiencies.

Required Qualifications and Skills

• Bachelor's degree or equivalent professional experience.
• Minimum three years experience as an Executive or Personal Assistant in support of senior leadership.
• Preferred background in the shipping, maritime, logistics, or commodity trading sectors.
• Fluent spoken and written English communication skills.
• Highly organized with strong aptitude in time management.
• Ability to handle confidential matters with discretion and professionalism.
• Advanced knowledge of Microsoft Office suite and video conferencing software.
• Independence in task prioritization and execution under pressure.
• Availability to work outside usual business hours as required for international coordination.

Desired Additional Expertise

• Understanding of shipping and chartering terminology.
• Experience within the shipping industry context.
• Strong analytical and multitasking competencies.
• Excellent interpersonal qualities with a service-oriented approach.

Compensation and Benefits

• Competitive remuneration adjusted to experience level.
• Direct collaboration with senior executive leadership.
• Insight into international shipping and chartering operations.
• Scope for professional advancement in a challenging and energetic work environment.