Executive Assistant to Chief Executive Officer

Role Overview

We are looking for a highly organized, proactive, and technically adept Executive Assistant to offer thorough administrative and executive support to senior management in Dubai, UAE. The successful candidate will exhibit superior communication abilities, meticulous attention to detail, and adeptness at handling multiple tasks efficiently in a dynamic setting. A significant aspect of this position includes expertise in drafting Arabic business correspondence, creating professional presentations, and utilizing advanced digital tools.

Key Responsibilities

• Deliver comprehensive high-level administrative assistance to senior executives.
• Manage executive calendars, organize meetings, appointments, and coordinate travel arrangements.
• Compose, review, and proofread formal correspondence in Arabic and English, such as official letters, reports, and executive communications.
• Develop polished business presentations, proposals, reports, and meeting materials using Microsoft PowerPoint and similar software.
• Arrange both internal and external meetings, set agendas, document minutes, and ensure follow-up on action points.
• Handle sensitive information with utmost discretion and professionalism.
• Maintain well-organized filing systems, both electronic and physical.
• Conduct research, gather data, and prepare executive summaries for senior management.
• Engage with government bodies, clients, and business partners as needed.
• Assist management in compiling reports, dashboards, and documents for strategic discussions.
• Support project coordination to guarantee timely completion of assigned duties.
• Enhance administrative workflows through effective implementation of technology and automation tools.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, Information Technology, or related discipline.
• At least 3 to 5 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.
• Professional fluency in English, both written and verbal.

Technical Skills

• Advanced capabilities in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional skills in designing executive-level presentations.
• Strong expertise in document formatting and report generation.
• Experienced with collaboration platforms such as Microsoft Teams, Zoom, and SharePoint.
• Familiarity with AI-driven productivity tools such as Microsoft Copilot, ChatGPT, or equivalents is advantageous.
• High digital literacy and adaptability to new software and technologies.

Core Competencies

• Excellent organizational and time management aptitude.
• Skilled in drafting Arabic business letters and formal communication.
• Strong written and oral communication strengths.
• Commitment to professionalism and confidentiality.
• Well-developed analytical and problem-solving skills.
• Ability to prioritize multiple competing tasks and meet stringent deadlines.
• Effective interpersonal and stakeholder engagement capabilities.
• Detail-focused with exceptional accuracy.

Preferred Qualifications

• Experience supporting C-level executives or board members.
• Knowledge of collaboration with governmental entities and management of official documentation.
• Understanding of business protocols and corporate correspondence in the UAE.
• Background in project coordination and executive-level reporting.