Executive Assistant to Chief Executive Officer

About the Company

We are a rapidly expanding, venture-funded technology enterprise dedicated to developing innovative solutions that simplify daily experiences for millions of users. Our energetic team thrives on tackling complex challenges quickly and generating significant impact through technology.

Role Overview

We seek a detail-oriented and proactive Executive Assistant to collaborate closely with our CEO during this dynamic growth phase. This pivotal role suits an individual who excels in a fast-moving setting, demonstrates sound judgment, and enjoys participating at the heart of executive decision-making. The position involves managing priorities, optimizing operations, coordinating leadership efforts, and enabling the CEO to focus on advancing the company’s objectives. Flexibility to support the CEO beyond usual business hours and discretion in handling sensitive information are essential.

Key Responsibilities

• Oversee and align the CEO's professional and personal schedule for maximum efficiency.
• Arrange intricate scheduling across various internal and external participants.
• Organize domestic and global travel logistics, including flights, lodging, transportation, and itineraries.
• Prepare correspondence, presentations, agendas, and executive-level communications.
• Act as a reliable intermediary between the CEO, leadership team, board members, investors, partners, and other external parties.
• Monitor and track multi-departmental initiatives, identifying risks and ensuring timely follow-ups.
• Coordinate executive meetings, leadership retreats, and company events.
• Maintain precise organization of systems, documentation, and confidential records.
• Anticipate the CEO’s needs proactively to eliminate operational barriers.
• Manage highly confidential matters with utmost professionalism and discretion.

Qualification Requirements

• Bachelor’s degree in Business, Communications, Liberal Arts, Management, Marketing, or a related discipline.
• Minimum of five years’ experience supporting senior C-level executives.
• Proven ability managing complex calendars, executive travel arrangements, and priority setting.
• Exceptional skills in organization and project management.
• Superior written and verbal communication capabilities.
• Meticulous attention to detail and multitasking aptitude.
• High professionalism with discretion and excellent judgment.
• Adaptable to rapidly evolving priorities in a dynamic work environment.
• Advanced knowledge of Microsoft Office and contemporary collaboration platforms.

Preferred Qualifications

• Experience supporting executives in high-growth or venture-backed companies.
• Familiarity with project management tools like Asana, Monday.com, or ClickUp.
• Certifications such as PMP, CAPM, Agile, or Scrum are advantageous.

Compensation and Benefits

• Salary range of $100,000 to $110,000 annually, depending on experience.
• Eligibility for an annual performance-based bonus.
• Comprehensive medical, dental, and vision insurance benefits.
• Hybrid work structure offering flexibility.
• Direct engagement with executive leadership in a fast-growing tech company.

Additional Information

• Candidates must reside in the New York metropolitan area with remote work capability. The position may shift to hybrid, including occasional office visits for mail and supply pickups.
• Willingness to occasionally support work during evenings or weekends as required by business demands.