Executive Assistant to Chairman

Role Overview

Shiro Estate is hiring an exceptionally organized and proactive Executive Assistant to the Chairman to keep leadership activities running efficiently and to help ensure that major business priorities move forward without delays.

Key Responsibilities

• Coordinate the Chairman’s and senior leadership’s calendars, appointments, and priority tasks.
• Set up meetings, prepare relevant briefing materials, and keep track of follow-up actions.
• Manage executive emails, contracts, and important documents.
• Serve as a communication link between the Chairman, the CEO, and other departments.
• Follow up on project milestones and help ensure work is completed on schedule.
• Assist with licensing, visa-related coordination, and compliance monitoring.
• Handle travel arrangements, executive transportation, drivers, and related logistics.
• Support event planning and provide day-to-day administrative assistance to the executive office.

Education

A bachelor’s degree or diploma in Business Administration or a related discipline is required.

Experience

Applicants should bring 3 to 5 years of relevant experience in roles such as Executive Assistant, Office Manager, or Reception Supervisor. Prior exposure to real estate, hospitality, or property management in Dubai is preferred. Familiarity with UAE documentation and compliance procedures is also expected.

Skills

Strong communication, excellent organization, confidentiality, multitasking, attention to detail, MS Office, CRM systems, and the ability to work well under pressure. Arabic language ability is an added advantage.

Additional Information

This position requires a high level of discretion, professional judgment, and the ability to support senior leadership in a fast-paced environment. The role also involves close coordination across departments and handling sensitive business information.