Executive Assistant to CEO

Role Overview

We are seeking an Executive Assistant to provide comprehensive support to both the Global CEO and the CEO of Akris Americas. This role requires managing communication, scheduling, and office operations to ensure smooth executive activities.

Key Responsibilities

• Serve as the main liaison between the CEOs and internal/external stakeholders, effectively managing communications.
• Greet visitors warmly in person or via telephone, addressing or directing inquiries accordingly.
• Manage the CEOs' calendars by organizing meetings, conference calls, and coordinating all travel arrangements.
• Maintain confidentiality of sensitive information to protect CEO operations and company integrity.
• Compile and prepare detailed reports for meetings and business trips.
• Handle submission of expense reports and perform various ad hoc duties, including running external errands.
• Monitor and maintain office supply inventory, proactively anticipating demand to ensure adequate stock levels.
• Coordinate logistical support for market events including arranging catering services and managing meal schedules for attendees such as boutique managers and District Sales Associates.
• Collaborate with Retail teams and Paris show attendees to prepare nomination decks.
• Support Retail operations, including management of onsite/offsite employee sales and creation of PowerPoint presentations addressing CRM, top-selling products, and training materials.
• Assist Marketing and Communications departments with the organization and execution of both onsite and offsite events as needed.

Qualifications and Skills

• Strong writing and reporting capabilities.
• Experience managing supplies and scheduling efficiently.
• Proficiency with Microsoft Office suite, particularly Excel and PowerPoint.
• Excellent organizational and time management skills.
• Effective verbal communication and presentation abilities.
• Experienced in coordinating travel logistics professionally.