Job description

About Smith and Jones Films

Smith and Jones Films is a distinguished, Oscar-nominated production company operating between London and LA. Known for collaborating with famous international brands such as Nike, YouTube, Old Spice, Diesel, Levi's, Dr Pepper, Snickers, Mountain Dew, and Skittles, the company delivers acclaimed commercials and long-form content.

Role Overview

We are expanding our team and seek a dedicated Executive Assistant to provide comprehensive support. The position requires strong organisation, motivation, business acumen, and persistence. Some travel will be necessary, including occasional days spent on filming locations or sets.

Key Responsibilities

Assist with the production of commercials and long-form video projects, from casting through to completion.
Manage the team’s shared inbox efficiently.
Schedule and coordinate Zoom meetings and calls across multiple time zones.
Support business expansion initiatives including research and development.
Organise travel and manage schedules for producers and directors.
Maintain orderly filing of paperwork and documentation.
Create company newsletters and assist with scheduling social media posts.

Required Attributes and Skills

Exceptional attention to detail combined with practical problem-solving abilities.
Capability to exercise sound judgment and keep operations running smoothly under pressure.
Proactive nature and eagerness to grow professionally within the industry.
Confidence in communication — able to represent the company effectively during calls, meetings, and on Zoom.
Ability to handle confidential information discreetly, including sensitive data and NDAs.
Relevant life and business experience; passion or interest in film and television production is highly favorable.
Must be domiciled in London for attending in-person meetings, screenings, and shoots despite the remote nature of the role.