Executive Assistant - Remote (Bogotá-Based for US Company)

Position Overview

We are looking for a highly organized and detail-oriented Executive Assistant who will work remotely from Bogotá, Colombia to support a US-based leadership team. This full-time role requires someone who acts as a key organizer and coordinator for executive schedules and workflow management, primarily during standard US business hours (EST/CST).
Although experience in logistics or freight forwarding is a beneficial asset, the key attributes are excellent English communication, meticulous attention to detail, and a process-driven mindset.

Key Duties

• Manage complex executive calendars and coordinate meetings across multiple time zones.
• Handle email communications on behalf of executives efficiently.
• Organize and track project timelines, ensuring milestones and deliverables are met via project management platforms such as Asana, ClickUp, Monday.com, or Trello.
• Maintain and update spreadsheets and financial trackers, guaranteeing data accuracy and producing clear, reliable reports.
• Document meeting minutes thoroughly and assist in drafting and maintaining standard operating procedures.
• Support miscellaneous administrative tasks including light billing, invoicing tracking, travel arrangements, and research.

Required Qualifications

• Fluent English proficiency—near-native or native level communication skills, both written and spoken, to interact effortlessly with US clients and partners.
• Exceptional attention to detail, with a commitment to preventing errors and delivering accurate data and scheduling.
• Strong project management ability to organize disparate inputs, set task priorities, and ensure project completion independently.
• Advanced skills in Excel or Google Sheets, including PivotTables, VLOOKUP/XLOOKUP functions, and conditional formatting.
• Familiarity with Google Workspace (Gmail, Drive, Docs) and communication platforms such as Slack and Zoom.
• Access to a reliable, high-speed internet connection, plus backup solutions for power and internet, alongside a quiet, professional home workspace.

Preferred (Not Mandatory)

• Experience in freight forwarding, logistics, or supply chain industries.
• Background working remotely for companies located in the US, Canada, or Europe.

Compensation & Benefits

• Stable salary paid in US Dollars, offering protection against local currency instability.
• Work aligned with US daytime schedules without the need for night shifts.
• Chance to collaborate closely with senior leaders and enhance project management skills.