Executive Assistant

About DCOH

Founded in 1987, DCOH is a well-established construction and development firm specializing in residential, commercial, hospitality, and real estate sectors. The company boasts a strong history of managing complex projects, including the award-winning Charles Darwin University Danala Education and Community Precinct, which received the 2025 National Master Builders Award of Excellence. Operating in the Northern Territory and Victoria, DCOH emphasizes quality, buildability, clear scheduling, and efficient onsite execution. The company is committed to innovation and disciplined project delivery to generate long-term value for clients, partners, and communities.

Role Overview

This position is based in Darwin and is ideally suited for a highly organized, proactive Executive Assistant with prior experience supporting senior executives in dynamic environments. The engagement begins as a fixed-term contract with strong potential for permanent employment. The successful candidate will excel at juggling multiple priorities, exercising sound judgment, and providing top-tier support to the Managing Director (MD) & CEO.

Key Responsibilities

• Provide comprehensive administrative and operational assistance to the MD & CEO, ensuring smooth daily coordination and execution.
• Manage the executive calendar, prioritizing commitments, scheduling meetings, and liaising with stakeholders.
• Draft and prepare precise agendas, meeting minutes, reports, and correspondence with follow-up as needed.
• Serve as the primary liaison between the MD & CEO and internal/external parties such as Board members, government officials, and industry partners.
• Organize and oversee corporate events, sponsorships, and functions, handling logistics and financial aspects.
• Arrange and coordinate domestic and international travel, including booking itineraries, accommodations, and monitoring expenses.
• Support legal and compliance efforts by managing documentation, licenses, certifications, and contract communications.
• Maintain accurate records, efficient filing systems, and document control protocols to preserve data accessibility and organization.
• Assist with financial processes including invoice handling, expense reconciliation, and reporting assistance.
• Handle all sensitive and confidential matters relating to business or personal issues with discretion and professionalism.
• Schedule the MD & CEO’s personal appointments, integrating them smoothly with professional priorities.
• Provide flexible, ad hoc support across senior leadership and business initiatives to ensure operational continuity.

Candidate Profile

• Experience in an Executive Assistant or senior administrative role supporting high-level executives, preferably in a fast-paced setting.
• Exceptional organizational and time management skills; ability to multitask and prioritize effectively.
• Strong interpersonal and communication abilities to confidently engage with senior stakeholders and external bodies.
• High standards of professionalism and confidentiality in handling sensitive information.
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, SharePoint) and relevant business systems.
• Keen attention to detail delivering precise and high-quality work outputs.
• Sound judgment and decisiveness, with a proactive approach to clarifying ambiguities and resolving issues.
• Ability to work both independently and within a collaborative team environment.
• Experience organizing events, travel arrangements, and logistics at an executive level.