Executive Assistant / Personal Assistant to Founder / Group CEO

Role Overview

An established privately owned investment and asset-backed business is looking for a highly capable Executive Assistant / Personal Assistant to support its Founder and Group CEO in Pyrmont, New South Wales. This is a broad support position that blends executive assistance with personal, household, and lifestyle coordination.

The appointment is initially for two years, with a genuine expectation that the relationship can continue longer term. The company is offering a salary of up to $160,000 plus superannuation, subject to negotiation.

This is a hands-on, high-volume role rather than a senior board-level EA position. The right person will be highly organised, detail-focused, discreet, and comfortable managing the many moving parts that help a busy founder operate smoothly.

What the Role Involves

You will act as a trusted extension of the CEO, managing both professional and personal priorities in a confidential environment. The position requires someone who enjoys structure, keeps on top of detail, and can coordinate documentation, logistics, travel, diaries, and communications efficiently.

Success in this role will come from building trust over time, introducing order where needed, and becoming a reliable partner who can support the CEO across business and personal matters.

Key Responsibilities

• Manage a complex diary and calendar with precision
• Handle inbox activity and coordinate email correspondence
• Prepare, print, organise, and file documents and meeting packs
• Arrange domestic and international travel, including logistics and itineraries
• Coordinate meetings and ensure the CEO is fully prepared in advance
• Support personal and family scheduling
• Oversee household and contractor coordination
• Assist with events and functions
• Manage personal administration, renewals, and record keeping
• Liaise professionally with internal and external stakeholders
• Take on ad hoc projects and day-to-day support tasks as required

Candidate Profile

The preferred candidate will already have experience as an Executive Assistant or Personal Assistant, ideally supporting a CEO, founder, owner, entrepreneur, or private individual. A background that includes both business and personal support is especially relevant.

You should bring strong organisation, excellent time management, and a calm, proactive style. Discretion, maturity, patience, and the ability to work well within a highly personalised working style are essential. The role suits someone who is comfortable supporting a leader who has not previously had dedicated executive support and can help create structure without friction.

Relationship-building is central to this appointment. The successful person will value trust, professionalism, and long-term partnership, and should be comfortable operating across both professional and private settings.

Benefits and Employment Notes

• Pyrmont-based role
• Varied position combining executive and personal support
• Direct exposure to an entrepreneurial Group CEO
• High-trust working environment
• Long-term opportunity with scope to develop a meaningful partnership
• Chance to shape how executive support is delivered within the business
• Salary up to $160,000 plus superannuation, negotiable

Application Instructions

Applicants are asked to email a CV and cover letter in Word format to the company email address provided in the original listing. A confidential discussion is available by contacting the named representative and phone number listed in the source.