Executive Assistant / Office Coordinator

About the Opportunity

This role sits within a patient-focused organization working to drive progress against bladder cancer and support better outcomes for patients worldwide. The team is expanding quickly as new immunotherapy programs advance, and it is looking for someone who shares its mission-driven culture and collaborative way of working.

Note: The platform hosting this listing is a talent marketplace and is not the hiring employer or the decision-maker for this position.

Role Overview

The Executive Assistant / Office Coordinator will provide high-level, confidential administrative support to multiple executives. The position calls for strong judgment, initiative, discretion, and the ability to handle varied and sometimes complex tasks, including executive scheduling, event coordination, travel planning, and issue resolution.

Working with limited supervision, this person will act on behalf of supported executives based on their preferences and priorities while staying aligned with company policies, practices, and corporate requirements. In addition, the role includes periodic office management and operational support for the headquarters office, such as mail handling, office organization, and workplace coordination for employees and visitors.

Location: Remote

Key Responsibilities

• Manage sensitive information carefully and maintain strict confidentiality at all times.
• Set priorities, resolve routine operational challenges, and keep daily work moving efficiently.
• Help executives make the best use of their time through thoughtful planning and coordination.
• Organize meetings and events, including logistics, agendas, participant communication, and follow-up.
• Research and suggest suitable venues for meetings, off-sites, and conferences.
• Maintain attendee lists and track confirmations for off-site gatherings and events.
• Provide on-site assistance when required for meetings, conferences, and company activities.
• Support the planning and execution of company events, including vendor research, negotiation, and coordination.
• Arrange domestic and international travel, including flights, lodging, and ground transportation.
• Coordinate with corporate travel services to ensure smooth travel experiences for executives.
• Act as a professional contact point for executives, managers, visitors, and outside partners.
• Respond to information requests from internal teams and external contacts.
• Maintain and update information within the platform as needed.
• Manage executive calendars, appointments, meetings, and related scheduling needs.
• Collect, analyze, and organize data for reports and presentations.
• Keep databases current and easy to access for reporting and reference.
• Serve as a contact for headquarters office support and provide periodic on-site coordination.
• Receive, sort, distribute, and process incoming mail and packages.
• Coordinate office vendors, supplies, maintenance requests, and general workplace operations.
• Support on-site logistics for executive visits, employee visits, and office-based company events.
• Assist with contract-related workflows, including electronic signatures, purchase orders, CAFs, MSAs, and CSAs, while supporting compliance and efficiency.
• Step in to cover colleagues during sick leave or vacation periods.
• Research and help secure corporate discounts for business services.
• Provide ad hoc support to senior executive assistants and the MSL team as needed.

Qualifications

The posting does not list specific qualifications, but the ideal candidate is expected to bring the experience, professionalism, and personal attributes needed to succeed in a high-trust executive support role.

Compensation and Benefits

The organization highlights a competitive total rewards package designed to recognize strong performance and support employee well-being.

• Highly competitive pay
• Annual performance and merit reviews
• Annual performance bonuses
• Equity
• Special recognition programs

Additional well-being benefits are available beginning on the first day of the month after hire. Many of these benefits are designed for the U.S.-based workforce, while comparable benefits are evaluated for international employees in line with local regulations and national programs.

• Fully remote work environment
• Unlimited flexible time off
• 14 observed holidays in the upcoming year
• 401(k) with 100% company safe harbor match up to 4% of base salary
• Medical, dental, and vision coverage through PPO and HDHP plans
• HSA with annual company contribution, plus FSA and dependent care FSA options
• Company-paid long-term disability coverage, with voluntary coverage options
• Company-paid life insurance equal to 1x base salary, plus voluntary options
• Optional legal, pet, and other additional benefits

Equal Opportunity Commitment

The employer considers all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. The organization also emphasizes its commitment to building a diverse and sustainable workforce.