Executive Assistant

About the Role

Waipapa Taumata Rau | The University of Auckland is seeking a dedicated Executive Assistant to join our expanding EA Practice. Executive Assistants are pivotal in helping senior leaders concentrate on strategic goals by providing exceptional organisational support, sound judgement, and fostering strong collaborative relationships that contribute to the University's daily achievements.

This role offers an exciting chance for seasoned executive assistants or administrative professionals aspiring to advance their careers by joining an innovative team redefining executive support at the University.

Team and Workplace Culture

The EA Practice is a community established to nurture professional growth and mutual support among Executive Assistants. The team currently supports influential leaders at the University, enabling them to navigate complex challenges and make impactful decisions for staff, students, and the broader community.

• Collaboration and shared expertise are highly valued.
• Investment in ongoing professional development and career progression is encouraged.
• Knowledge and best practices are freely exchanged.
• Flexible, sustainable working methods are supported.
• Continuous improvement and innovation are fostered.
• Successes are celebrated collectively and learning is ongoing.

Key Responsibilities

• Efficiently managing intricate and frequently changing calendars.
• Organising meetings, workshops, events, and travel arrangements.
• Preparing agendas, official documents, presentations, and correspondence.
• Building and maintaining strong relationships with stakeholders across the University.
• Identifying potential issues proactively and proposing practical solutions.
• Contributing to projects and initiatives aimed at increasing operational efficiency and effectiveness.
• Working collaboratively with EA Practice colleagues to deliver seamless executive support.

About You

• Experience providing support to senior leaders within complex organisational environments.
• Exceptional organisational skills and the ability to manage time effectively.
• Strong communication skills with a talent for establishing effective professional relationships.
• A proactive and solution-oriented mindset.
• Professionalism, sound judgement, and discretion in handling sensitive information.
• Comfort and confidence with technology and an openness to adopting new tools and approaches.
• A dedication to delivering service excellence in all tasks.
• Enjoyment in collaborating as a team member and contributing positively to organisational culture.

What We Offer

• Competitive annual salary ranging from $78,000 to $90,000.
• Standard full-time hours of 37.5 hours per week, Monday through Friday.
• Five weeks of paid annual leave.
• Discounted public transport for permanent employees.
• Superannuation/KiwiSaver contributions matching up to 6.75%.
• Flexible working arrangements including options to work from home and flexible scheduling.
• Inclusive and leading parental leave policies.
• Career advancement opportunities along with benefits such as discounted insurance, memberships, and on-site facilities.

Additional Information

Applications must be submitted online by Wednesday, 22nd July 2026. Applicants should include a cover letter that outlines their motivation for applying and explains how their skills align with the position requirements, alongside an updated CV. Please note that applications sent via email will not be considered.

Commitment to Equity

The University of Auckland is devoted to honoring the Treaty of Waitangi and promoting equity for all staff and students within a safe, inclusive, and equitable environment. We provide support and resources for Māori, Pacific peoples, women, LGBTQIATakatāpuiMVPFAFF+, individuals with disabilities, parents, and those requiring flexible working arrangements.