Executive Assistant (International Marketing)

About the Role

Marina Bay Sands is looking for an experienced Executive Assistant to support the International Marketing function with a high level of professionalism, discretion, and efficiency. The position suits someone who can manage multiple priorities, protect confidential information, and keep senior leadership organized in a fast-paced environment.

Take your career further by working with a team of skilled professionals in a role that combines executive support, coordination, documentation, and cross-department communication.

What You’ll Do

• Provide senior-level secretarial and administrative assistance, including report preparation, handling information requests, and routine clerical work such as correspondence, visitor handling, call coordination, and meeting scheduling.
• Manage the executive’s calendar by organizing meetings, conferences, teleconferences, and travel arrangements.
• Help protect the executive’s time by reviewing correspondence, researching information, drafting communications, and initiating calls or follow-ups where needed.
• Prepare letters, reports, documents, and other written materials as required.
• Safeguard confidentiality and support the organization’s professional standards by handling sensitive information carefully.
• Review incoming mail and messages, draft responses when suitable, route items to the correct departments, and track them through to completion.
• Coordinate purchase orders and equipment or supply leases, working with vendors and internal teams on paperwork, office equipment, sundries, and delivery timing.
• Work closely with other departments to support smooth day-to-day operations.
• Record meeting minutes and produce drafts or final versions of documents when needed.
• Answer calls, welcome visitors, relay messages, and direct enquiries to the right person or provide the appropriate information.
• Maintain filing and record-keeping systems by organizing, labeling, storing, and retrieving documents and other materials.
• Track documents, case files, and assigned tasks to ensure deadlines are met and follow-up actions are completed.
• Build strong working relationships with team members and management to support effective coordination and communication.
• Monitor media coverage and update executive management with relevant information.
• Handle additional duties and special projects as assigned.

What We’re Looking For

• A degree or diploma in Business Administration, Economics, or a similar discipline is preferred.
• At least 5 years of solid experience in a comparable role.
• Strong proficiency with Microsoft Office tools, including Visio, Word, Excel, PowerPoint, Outlook, and Internet Explorer.
• Excellent communication, interpersonal, and organizational abilities.
• Comfort working independently with strong attention to detail and accuracy.
• A responsible, trustworthy, and discreet approach to sensitive or confidential information.
• A positive attitude with willingness to learn, contribute, assist others, and stay engaged.
• Ability to stay effective under pressure in a fast-changing environment.
• Well-groomed and consistently professional in appearance.

Additional Information

Working hours may be irregular because of travel arrangements and other business requirements.

Workplace Values

Marina Bay Sands is committed to creating a diverse, equitable, and inclusive workforce and provides equal opportunities as it grows its talent base in Singapore. Employees are expected to follow all company rules, regulations, policies, procedures, conduct standards, and business ethics.