Executive Assistant II (Hybrid & Remote Options Available)

Work Location and Flexibility

A+E Global Media embraces flexible working arrangements including remote, hybrid, and full-time office options depending on the role. The company operates offices in New York City, Los Angeles, Chicago, and Stamford, CT. Employees may also work remotely from several states including California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

About the Role

The Executive Assistant II plays a critical role in delivering organizational and administrative support to one or more A+E teams, reporting directly to an executive-level member. The position demands efficiency in managing schedules, coordinating projects, and streamlining team workflows in a dynamic and collaborative environment. Candidates should be tech-savvy, proactive, and skilled at handling shifting priorities discreetly and professionally, including utilizing AI-based tools to enhance productivity.

Key Responsibilities

• Deliver thorough administrative and operational support to ensure project momentum and stakeholder alignment.
• Organize calendars, facilitate scheduling of meetings—both virtual and in-person—prepare agendas, compile meeting materials, document notes and summaries, and manage follow-up actions.
• Act as a liaison with internal teams, external vendors, and production partners, maintaining professional communication especially with senior leadership.
• Arrange travel logistics and manage company expense reports.
• Identify and implement process enhancements to improve team efficiency and daily operational flow.
• Support logistical needs of meetings, including room arrangements and catering coordination.
• Assist in special projects, research tasks, reporting, and presentation preparations, ensuring deadlines and priorities are met.
• Utilize AI-enabled technologies to optimize administrative tasks such as document drafting, information organization, and workflow management.
• Exercise discretion and sound judgment when managing confidential and sensitive information.

Required Qualifications

• Minimum five years of corporate experience supporting executives or teams.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and collaborative digital platforms.
• Strong organizational capabilities, effective time management, and ability to prioritize multiple tasks under changing demands.
• Willingness or prior experience using AI tools to assist with administrative and organizational responsibilities.

Preferred Attributes

• Proactive, detail-focused, and adept at managing multiple concurrent responsibilities while anticipating needs.
• Excellent professional communication skills including written clarity and proofreading.
• Tech-savvy with a readiness to learn new tools and systems, especially AI-supported solutions.
• Demonstrates maturity, discretion, and sound decision-making in handling sensitive information and senior stakeholder interactions.
• Positive, solution-driven, and collaborative, able to work independently and as part of a team.
• Expertise in managing multiple priorities with strong follow-through.

Compensation and Benefits

The hourly pay range is approximately $39.74 to $45.70, with an annual incentive target of 5%. Total compensation packages reflect candidates' qualifications, experience, skills, and location. Benefits include healthcare coverage and 401k matching among others.

Equal Employment Opportunity

A+E Global Media is committed to equal employment opportunities without discrimination based on race, religion, age, gender identity, disability, or any other protected characteristic under applicable law. The company practices affirmative action and supports inclusivity and diversity in its workforce.