Executive Assistant

Opportunity Overview

Zurich Insurance Singapore seeks an Executive Assistant to provide comprehensive administrative support to the CEO. This role involves managing confidential and routine tasks including schedule organization, correspondence handling, and travel arrangements.

Key Responsibilities

• Efficiently manage the CEO’s calendar, coordinating meetings, appointments, and prioritizing activities to resolve any scheduling conflicts.
• Organize CEO’s travel plans, including itinerary planning, booking accommodations and transportation, handling visa requirements, and meal planning.
• Assist in planning and coordinating significant events such as partner meetings and conferences by handling logistics, venue reservations, and catering arrangements.
• Manage email communications on behalf of the CEO, ensuring messages are directed appropriately and timely responses are issued.
• Prepare various correspondences and presentations based on briefings or instructions, catering to both informal and formal documentation needs.
• Handle vendor payment requests by ensuring prompt submission and processing, alongside preparing detailed expense reports.
• Maintain organized electronic and physical filing systems, upholding confidentiality and professionalism at all times.
• Provide administrative support for specific projects as assigned, contributing to their successful execution.

Required Qualifications and Skills

• Experience supporting senior management with administrative tasks.
• Discretion and professionalism when managing sensitive or confidential information.
• Independent, detail-oriented, and capable of maintaining high standards in fast-paced settings.
• Proficient with Microsoft Office tools including Word, Excel, and PowerPoint.
• Strong multitasking skills with excellent time management, planning, and customer service focus.
• Effective verbal and written communication abilities.
• Adaptability, eagerness to learn, and a proactive attitude toward responsibilities.
• Self-motivated with a strong sense of ownership and initiative.